HR & Admin Assistants

Private Advertiser; Seberang Perai; On-site; MYR 29,000 - 42,000; Full time

Job summary

Private Advertiser in Malaysia is seeking an HR & Administration Assistant to help update HR systems, track attendance, assist payroll, and support leave, benefits, and expatriate arrangements. The role covers office administration and procurement, with emphasis on accuracy and confidentiality.

Requirements include SPM or equivalent and 1-2 years HR experience or fresh graduates are encouraged to apply; strong MS Word/Excel skills and good communication are essential.

Qualifications

• SPM or equivalent qualification.
• 1-2 years HR experience or fresh graduates encouraged to apply.
• Familiar with HR practices, employment regulations and labour requirements.
• Proficient in Microsoft Office, particularly Word and Excel.
• Familiar with HR and payroll systems.
• Strong communication and interpersonal skills.
• Good organizational and time-management skills with attention to detail.

Responsibilities

• Update and maintain HR systems, databases and employee information.
• Monitor and track employee attendance, leave and overtime records.
• Assist with payroll processing, including preparing timesheets and updating employee information in the HR/payroll system.
• Assist with leave administration, employee benefits, employee welfare and other HR-related matters.
• Support foreign worker work permit renewals and related documentation.
• Provide support for expatriate arrangements when required.
• Arrange employee hostel accommodation and transportation, including new hostel setup, procurement and replenishment of supplies.
• Manage office administration and daily clerical duties.
• Coordinate office supplies and stationery, and monitor inventory levels.
• Maintain records of office-related renewal dates, service schedules, licences and administrative deadlines.
• Perform other HR and administrative duties as assigned by the Manager/Management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Education

SPM or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Update and maintain HR systems, databases and employee information.

Monitor and track employee attendance, leave and overtime records.

Assist with payroll processing, including preparing timesheets and updating employee information in the HR/payroll system.

Assist with leave administration, employee benefits, employee welfare and other HR-related matters.

Support foreign worker work permit renewals and related documentation.

Provide support for expatriate arrangements when required.

Arrange employee hostel accommodation and transportation, including new hostel setup, procurement and replenishment of supplies.

Manage office administration and daily clerical duties.

Coordinate office supplies and stationery, and monitor inventory levels.

Maintain records of office-related renewal dates, service schedules, licences and administrative deadlines.

Perform other HR and administrative duties as assigned by the Manager/Management.

Requirements

Minimum SPM or equivalent.

1-2 years of working experience in HR or a related field; Fresh Graduates are encouraged to apply.

Good knowledge of HR practices, employment regulations and labour requirements.

Proficient in Microsoft Office, particularly Microsoft Word and Excel.

Familiar with HR and payroll systems.

Strong communication and interpersonal skills.

Good organizational and time-management skills, with strong attention to detail and accuracy.

Able to handle confidential and sensitive employee information professionally.

Strong problem-solving, multitasking and organizational abilities.

Able to work independently and as part of a team.

Proactive, responsible and willing to take initiative.

What can I earn as a Human Resources and Administration Assistant