Human Resource Assistant

YTL Hotels; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Free parking

Meal provided

Opportunities for promotion

Job summary

YTL Hotels is seeking an HR Admin Assistant to provide courteous and efficient support to colleagues and external guests, including payroll preparation for administration staff and handling HR-related administrative tasks.

Responsibilities include calendar management for HR Leaders, scheduling, inquiries handling, and assisting with HR projects while maintaining office operations and correspondence.

Qualifications

• Provide administrative support to HR leaders and staff.
• Strong organizational abilities and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Assist HR Leaders with calendar and administration tasks.
• Schedule appointments and manage requests.
• Answer inquiries and greet internal/external visitors.
• Prepare payroll for administration staff.
• Support HR projects and maintain reports as progress is made.
• Manage office duties: mail, phones, photocopying, and supplies.
• Prepare letters, contracts, and schedule meetings with the GM.
• Process HR forms and related documentation.

Skills

Administrative skills

Communication skills

HR support

Calendar management

Job description

Assist both colleagues and external guests courteously and efficiently by given a warm welcome, handle requests efficiently and exceed their expectations. Responsibilities will include all administrative tasks related to Human Resources

PRODUCTS PRODUCED:

• Handling the calendar and administration assistance for the Human Resources Leaders


• Scheduling and arranging appointments as required


• Prioritize all telephone calls and in-person external and internal visitors


• Respond to all inquiries including ticket and vacation entitlements


• Handle locker requests, name badges, ID’s employee letters, cross training forms, purchase requisitions, expense reports as necessary


• Compose correspondence for the HR department, such as letters, contracts, etc. Schedule all department and division heads for regular meetings with the GM


• Support internal HR projects, tracking necessary action and updating reports as progress is made


• Handle all office administration duties such as faxes, mail, phones, photocopying, and office supplies


• Prepare payroll for administration staff


• Assist with and support staff events as appropriate, such as leadership meetings, executive retreat, staff receptions, etc.


• Check HR forms (passport withdrawal, flight booking, payroll deduction, internal application and cash advance)

PEOPLE YOU SERVE : Internal and External candidates

• Free parking


• Meal provided


• Opportunities for promotion

Application Question(s):

• This position is open to Malaysian citizens only. Do you meet this requirement?