Admin Assistant

Tong Kee Food Corporation; Selangor; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Lunch provided

Free Parking

Annual leave

Medical leave

Medical allowance

Birthday gift

Employee e-wallet & discounts

EPF and SOCSO contributions

Festive gifts

Internal training

Employee insurance

Job summary

Tong Kee Food Corporation in Malaysia seeks an enthusiastic HR and Administrative Assistant to support daily HR and office operations. You will handle data entry, filing, scheduling, and record management while coordinating stationery, uniforms, and printing needs.

You will also maintain a welcoming reception area and assist in meeting logistics. The role requires strong willingness to learn, good communication, and basic Excel/MS Office skills.

Qualifications

• Fresh graduates welcome and no related work experience required.
• Willing to learn and able to use basic Excel and computer operations.
• Good communication and coordination skills are important for this role.

Responsibilities

• Perform HR and admin support tasks: stationery, uniforms, data entry, filing, scheduling, and record management.
• Monitor stationery and staff uniform inventory; manage office supplies and pantry items.
• Coordinate printing needs for company materials (letterheads, business cards, name tags, invoices, envelopes).
• Assist in maintaining reception area and supervise cleaning staff.
• Answer and screen calls, take messages, and relay information to the relevant staff.
• Greet visitors, provide directions, and ensure visitor safety and access control.
• Arrange meetings, book venues, prepare materials, and coordinate meals or refreshments.
• Carry out tasks assigned by the HR Manager or management.

Skills

Basic Excel

Coordination

Communication

Office admin

Tools

MS Office

Job description

• Perform various HR and administrative support tasks, including stationery and uniform coordination, data entry, filing, scheduling, and general record management.
• Monitor office stationery and staff uniform inventory levels.
• Coordinate printing needs for company letterheads, business cards, name tags, invoices, envelopes, etc.
• Manage office locker keys and update company asset records.
• Assist in maintaining a tidy reception area and supervise the daily work of cleaning staff.
• Answer, screen, and transfer incoming calls; if the relevant person is unavailable, accurately take messages and relay them promptly.
• Provide callers and visitors with necessary company information, including address, directions, fax number, branch contacts, and company website.
• Welcome and receive visitors, notify relevant staff, and guide them to designated areas.
• Monitor visitor access to ensure a safe office environment.
• Manage pantry supplies, including coffee, tea, snacks, and other beverages.
• Arrange and coordinate meetings, including booking venues, preparing materials, and organizing lunch or refreshments.
• Carry out other tasks as assigned by the HR Manager or management from time to time.

Job Requirements

• Experience: No related work experience required, fresh graduates are welcome.
• Skills: Willing to learn, able to use basic Excel and computer operations.
• Attitude: Careful, proactive, responsible, with good communication and coordination skills.

Benefits

• Lunch provided, Free Parking
• Monthly full attendance allowance of RM150,
• Annual leave and medical leave, Medical allowance,
• Birthday cash gift, Employee e-wallet &
• discounts, EPF and SOCSO contributions, Festive gifts, Internal training, Employee insurance