Human Resource Administrator

Nov Inc; Kulai; On-site; MYR 56,000 - 89,000; Full time

Job summary

Nov Inc in Malaysia is seeking an experienced HR Administrator to join our team. The role covers end-to-end recruitment, HRIS maintenance, onboarding, payroll support coordination and HR reporting to ensure data accuracy and compliance.

The ideal candidate has a bachelor's degree in business administration and 3–5 years of relevant experience, strong communication skills, and proficiency in Microsoft Office. This is a hands-on, on-site position supporting our HR manager and operations.

Qualifications

• Bachelor’s degree in business administration or related field.
• 3–5 years of relevant HR experience.
• Proficiency in Microsoft Office and HRIS systems.

Responsibilities

• Manage the end-to-end recruitment process, including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing job offers, and onboarding new employees.
• Administer and maintain the HR HUB system by creating employee profiles, updating records, processing new hires and resignations, ensuring data accuracy and audit compliance.
• Coordinate new hire documentation, including employment letters, medical check-ups, bank accounts, HR induction, personnel files, and Payroll/HR Central communication.
• Handle HR administration, maintain employee records and job descriptions, HR databases, onboarding materials, and assist with payroll-related system issues via HR Central.
• Manage contract workforce administration, including contractor records, invoice verification, manpower movement tracking, and liaising with labour agencies.
• Prepare and submit SOCSO (PERKESO) claims for local and foreign employees and follow up on status.
• Coordinate training administration, manage HRD Corp grant applications/claims, and liaise with training providers and HRD Corp.
• Prepare and maintain HR reports (headcount, manpower tracking, turnover, government submissions) and other management reports.
• Provide general HR admin support and assist the HR Manager with reporting, audits, compliance and other HR operational activities.

Skills

Good communication skills

Microsoft Office proficiency

Interpersonal skills

Education

Bachelor’s degree in business administration

Tools

HR HUB system

MS Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage the end-to-end recruitment process, including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing job offers, and onboarding new employees.


• Administer and maintain the HR HUB system by creating employee profiles, updating employee records, processing new hires, resignations, and ensuring data accuracy and audit compliance.


• Coordinate new hire documentation, including employment letters, medical check-ups, bank account opening, HR induction, personnel files, and communication with Payroll and HR Central.


• Handle HR administration by maintaining employee records, job descriptions, HR databases, onboarding materials, and supporting payroll-related system issues through HR Central ticket management.


• Manage contract workforce administration, including maintaining contract worker records, verifying invoices, tracking manpower movement, and liaising with labour agencies.


• Prepare and submit government-related documentation, including SOCSO (PERKESO) claims for local and foreign employees, and follow up on claim status.


• Coordinate training administration by compiling training documents, managing HRD Corp grant applications and claims, and liaising with training providers and HRD Corp.


• Prepare and maintain HR reports such as headcount, manpower tracking, turnover, government submissions, and other management reports.


• Provide general HR administrative support and assist the HR Manager with reporting, audits, compliance, and other HR operational activities as required.

Responsibility

Job Description

• Manage the end-to-end recruitment process, including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing job offers, and onboarding new employees.


• Administer and maintain the HR HUB system by creating employee profiles, updating employee records, processing new hires, resignations, and ensuring data accuracy and audit compliance.


• Coordinate new hire documentation, including employment letters, medical check-ups, bank account opening, HR induction, personnel files, and communication with Payroll and HR Central.


• Handle HR administration by maintaining employee records, job descriptions, HR databases, onboarding materials, and supporting payroll-related system issues through HR Central ticket management.


• Manage contract workforce administration, including maintaining contract worker records, verifying invoices, tracking manpower movement, and liaising with labour agencies.


• Prepare and submit government-related documentation, including SOCSO (PERKESO) claims for local and foreign employees, and follow up on claim status.


• Coordinate training administration by compiling training documents, managing HRD Corp grant applications and claims, and liaising with training providers and HRD Corp.


• Prepare and maintain HR reports such as headcount, manpower tracking, turnover, government submissions, and other management reports.


• Provide general HR administrative support and assist the HR Manager with reporting, audits, compliance, and other HR operational activities as required.

Job Requirement

• Bachelor’s degree in business administration or a related field.


• Minimum 3 to 5 years of relevant working experience.


• Computer literate with proficiency in Microsoft Office applications.


• Good communication and interpersonal skills.