Human Resource & Administration Executive / Senior Executive

Miaow Miaow Food Products; Batu Pahat; On-site; MYR 60,000 - 120,000; Full time

Job summary

Miaow Miaow Food Products in Batu Pahat, Johor is hiring an HR & Administration Executive / Senior Executive to manage end-to-end HR and administration operations, including recruitment, payroll, employee relations and compliance.

Key responsibilities include coordinating recruitment, onboarding, staff movements, payroll support, records management, training, and reporting, while ensuring compliance with Employment Act 1955 and other labour requirements. Mandarin is an added advantage.

Qualifications

• Bachelor's degree in HRM, Business Administration, Management, or related field.
• 5–8 years of HR & Administration experience, preferably in manufacturing.
• Strong knowledge of Employment Act 1955, Industrial Relations, Act 446 and Immigration rules.
• Hands-on recruitment, payroll, disciplinary management, training, HRIS and reporting.
• Experience in foreign worker hostel, security, transport and vendor management is preferred.
• Proficient in Microsoft Office and data analysis.

Responsibilities

• Manage end-to-end recruitment, including requisition, advertising, sourcing, screening, interviews and onboarding.
• Coordinate employee confirmations, transfers, promotions, resignations and terminations.
• Handle employee relations and disciplinary matters, investigations and warnings.
• Support payroll, attendance, overtime, leave, allowances, claims and statutory submissions.
• Maintain confidential HR records and documentation.
• Coordinate training, HRDC claims, onboarding and development activities.
• Prepare HR reports on headcount, turnover, attendance, leave and training.
• Ensure HR operations comply with the Employment Act 1955 and company policies.
• Lead HR and Administration improvement and digitalisation initiatives.
• Oversee foreign worker hostel operations and compliance with relevant acts.

Skills

Recruitment

Payroll

Employee relations

HRIS

Microsoft Office

Data analysis

English

Bahasa Malaysia

Mandarin

Education

Bachelor’s Degree in HRM / Business Administration / Management

Tools

HRIS

Attendance systems

Vendor management

Job description

Human Resource & Administration Executive / Senior Executive

Miaow Miaow Food Products – Batu Pahat, Johor

Manage HR and administration operations including recruitment, payroll, employee relations, compliance, hostel, facilities and employee welfare.

Job Summary

Manage HR and administration operations including recruitment, payroll, employee relations, compliance, hostel, facilities and employee welfare.

Key Responsibilities

• Manage end-to-end recruitment, including manpower requisition, job advertising, candidate sourcing, screening, interviews, selection and onboarding.

• Coordinate employee confirmation, transfer, promotion, resignation and termination processes.

• Manage employee relations and disciplinary matters, including investigations, counselling, show cause and warning letters.

• Support payroll preparation, attendance, overtime, leave, allowances, claims and statutory submissions.

• Maintain accurate and confidential employee records and HR documentation.

• Coordinate training programmes, HRDC claims, onboarding and employee development activities.

• Prepare HR reports covering headcount, recruitment, turnover, attendance, leave, disciplinary matters and training.

• Ensure HR operations comply with the Employment Act 1955, company policies and applicable labour requirements.

• Support employee engagement, performance management, HR digitalisation and organisational improvement initiatives.

Administration & General Affairs

• Oversee foreign worker hostel operations and ensure compliance with Act 446, JTKSM and relevant requirements.

• Coordinate factory and office facilities, maintenance, housekeeping, security and transportation.

• Manage canteen operations, employee welfare facilities and related service providers.

• Manage administration-related vendors, contracts, quotations and service performance.

• Monitor HR & Administration budgets, operating expenses and company assets.

• Liaise with government agencies and external parties on HR and administrative matters.

• Support internal, customer and social compliance audits and management reviews.

• Lead continuous improvement initiatives relating to HR and Administration operations.

• Supervise and guide junior HR & Administration team members where applicable.

Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, Management or a related discipline.

• 5–8 years of relevant experience in full-spectrum HR & Administration, preferably in a manufacturing environment.

• Strong working knowledge of Employment Act 1955, Industrial Relations, Act 446 and Immigration requirements.

• Hands‑on experience in recruitment, payroll administration, disciplinary management, training, HRIS, attendance systems and statutory compliance.

• Experience in foreign worker administration, hostel management, security, transportation, facilities and vendor management is highly preferred.

• Strong knowledge of HR administration and reporting.

• Proficient in Microsoft Office, HRIS, report writing and data analysis.

• Excellent communication skills in English and Bahasa Malaysia. Mandarin is an added advantage.

• Strong analytical, interpersonal, stakeholder management and problem‑solving skills.

• Proactive, accountable, adaptable and able to work independently across multiple business units.

Why Join Us?

• Opportunity to manage a broad HR & Administration portfolio within a manufacturing environment.
• Exposure to HR operations, employee relations, compliance, foreign worker management and general affairs.
• Opportunity to lead HR and Administration improvement and digitalisation initiatives.
• Career development opportunities within the organisation.