Human Resource & Admin Executive

Karokam Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Karokam Sdn Bhd in Kuala Lumpur is seeking an Administrative Executive to support the day-to-day operations of a security services company. You will handle general administration, invoicing and payroll processing, and assist the Director.

You will manage calls, emails, letters, filing, prepare documents, and liaise with clients and vendors. You will also handle foreign worker administration and work permit applications.

Qualifications

• Experience in administrative and office management.
• Experience with payroll processing and invoicing.
• Handling foreign worker administration and permits.

Responsibilities

• Handle day-to-day administrative and office matters.
• Manage incoming and outgoing telephone calls, emails, letters and correspondence.
• Prepare letters, memos, reports and other official company documents.
• Maintain proper physical and electronic filing systems.
• Prepare and issue monthly invoices to clients.
• Maintain proper records of invoices issued, payments received and outstanding accounts.
• Follow up with clients on outstanding invoices and payment status.
• Prepare monthly payroll for security guards and other employees.
• Compile attendance records, overtime, allowances, deductions, advances and other payroll information.
• Prepare and manage applications relating to foreign security guards and handle work permit applications and renewals.

Skills

Payroll processing

Invoice management

Accounts administration

Foreign worker administration

Client liaison

Job description

This is an administrative role supporting the day-to-day operations of a security services company. You will handle general administration, invoicing and accounts, payroll processing, foreign worker administration, client and vendor liaison, and provide personal assistance to the Director.

Key responsibilities

• Handle the company's day-to-day administrative and office matters
• Manage incoming and outgoing telephone calls, emails, letters and correspondence
• Prepare letters, memos, reports and other official company documents
• Maintain proper physical and electronic filing systems
• Prepare and issue monthly invoices to clients
• Maintain proper records of invoices issued, payments received and outstanding accounts
• Follow up with clients on outstanding invoices and payment status
• Prepare and process monthly payroll for security guards and other employees
• Compile attendance records, overtime, allowances, deductions, advances and other payroll information
• Prepare and manage applications relating to foreign security guards and handle work permit applications and renewals

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?
• Do you have Invoice Management experience?