HRIS Executive

Private Advertiser; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Malaysia seeks an HRIS implementation specialist to coordinate end-to-end deployment, validate configurations, lead testing, and support training and change management across all phases.

You will work with internal teams and external vendors to ensure go-live readiness, documentation, and post-implementation support, with a focus on UAT, payroll processes, and stakeholder communications.

Qualifications

• 2+ years of HRMS implementation experience (end-to-end)
• End-to-end HRIS project exposure
• Hands-on UAT planning and defect tracking
• Knowledge of payroll processes
• Experience with training delivery and change management

Responsibilities

• Coordinate HRIS implementation activities and timelines
• Validate system configurations against requirements
• Lead UAT and defect tracking
• Manage payroll parallel runs and reconciliations
• Prepare training materials and deliver end-user training
• Maintain project documentation and reports
• Coordinate with internal stakeholders and vendors for go-live readiness and post-go-live support

Skills

HRIS implementation

UAT execution

Stakeholder management

Training delivery

Change management

Team coordination

Documentation

Tools

HRIS tools

Job description

Support the end-to-end HRIS implementation project by coordinating implementation activities, validating system configurations, leading testing execution and supporting training and change management initiatives. The role will work closely with internal AM/SM and external vendors to ensure project deliverables, system readiness and operational transition are executed effectively across all implementation phases.

Key responsibilities

Support overall HRIS project implementation activities, timelines and vendor coordination

Monitor project progress, track action items and follow up on outstanding deliverables and issues

Lead system testing activities including UAT preparation, test scenario execution, defect tracking and regression testing

Review and validate system configurations against business requirements, policies and operational processes

Lead payroll parallel run activities including reconciliation, issue coordination and stakeholder confirmation/sign-off

Prepare user guides, training materials and support end-user training sessions across different user groups

Support change management activities including communication, user readiness and adoption initiatives

Maintain project documentation, reports, trackers and implementation records

Coordinate with internal stakeholders and vendors to ensure smooth project execution, go-live readiness and post-go-live support

About you

Minimum 2 years of HRMS implementation experience (end-to-end implementation exposure, not support only)

Completed at least one full HRMS implementation cycle as a client-side project resource

Hands-on experience in UAT execution, defect management and testing coordination

Good understanding of HR and payroll processes

Exposure to payroll parallel run, reconciliation or system migration activities

Experience supporting training delivery, user enablement or change management initiatives

Strong written English with ability to prepare training materials, structured test cases and project documentation

Strong coordination, communication and stakeholder management skills

Able to work in a fast-paced project environment and manage multiple priorities independently

Good reporting, documentation and follow-up skills