HR & Workspace Specialist — Elevate Office Experience

StoreHub; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Apple MacBooks for everyone

Free season parking

Medical and dental outpatient visits +

Medical insurance

Career growth opportunities

Job summary

StoreHub in Malaysia is seeking a meticulous HR & Workspace Specialist to look after our Malaysia office and the people in it. This hands-on role keeps the office running day to day, handles assets from issue to return, and manages admin like purchases, invoices, renewals, and government portal submissions.

You will report to the Head of People and collaborate with HR, Finance, building management, office vendors and the CEO's Office. The role is office-based in Selangor.

Qualifications

• Fresh graduates are welcome; experienced office administrators are equally welcome.
• High integrity: handles money, assets, passes and staff records honestly and discreetly, and flags problems early.
• Follows through: chases approvals, deliveries and replies until closed, and keeps the manager informed without being asked.
• Very clear written and spoken English and Bahasa Malaysia.
• Can-do attitude: optimistic, ready to help, and driven to achieve goals.
• Willing to travel to government agencies or other locations when needed.
• Nice to have: experience with vendors, asset tracking, MDEC or ESD portals, or benefits platforms.

Responsibilities

• Keep the office running: facilities, repairs and maintenance, pantry, parking, building access, reception and visitors.
• Manage office vendors and building management: quotes, orders, service schedules, invoices and renewals.
• Keep the company asset register accurate: issue, recover and record laptops and equipment, and run regular spot checks.
• Prepare joiners for Day 1 and close out leavers' equipment and access by their last day.
• Process purchase requests, claims, invoices and renewals accurately and on time, and follow up on pending approvals until they are closed.
• Handle government and statutory admin for the office and expatriate staff, together with HR and Finance: Employment Pass applications and renewals, LHDN digital stamping, HRD Corp claims and similar portal submissions.
• Administer employee benefits platforms: account set-up and termination, claim approvals, usage reports.
• Track monthly office spend against plan and flag upcoming renewals and savings.
• Support office events and engagement activities with logistics, purchases and storage.
• Write and maintain simple SOPs, templates and trackers so routine tasks are done the same way every time.

Skills

High integrity

Follows through

English & Bahasa Malaysia

Can-do attitude

Willing to travel

Job description

StoreHub in Malaysia is seeking a meticulous HR & Workspace Specialist to look after our Malaysia office and the people in it. This hands-on role keeps the office running day to day, handles assets from issue to return, and manages admin like purchases, invoices, renewals, and government portal submissions.

You will report to the Head of People and collaborate with HR, Finance, building management, office vendors and the CEO's Office. The role is office-based in Selangor.