HR & Workspace Specialist

STOREHUB SDN BHD; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Apple MacBooks for everyone

Free season parking

Fully stocked fridge and pantry

Job summary

StoreHub is seeking an HR & Workspace Specialist to manage our Malaysia office, handling day-to-day office operations, asset control, purchasing, invoicing, and government submissions. The role reports to the Head of People and collaborates with HR, Finance and building management.

The successful candidate will ensure accurate records, timely admin tasks, and a high-integrity work approach. Fresh graduates are welcome.

Qualifications

• Fresh graduates are welcome.
• High integrity: handles money, assets, passes and staff records honestly and discreetly.
• Follows through: chases approvals, deliveries and replies until closed.
• Very clear written and spoken English and Bahasa Malaysia.
• Can-do attitude: optimistic, ready to help, and driven to achieve goals.
• Willing to travel to government agencies or other locations when needed.
• Nice to have: experience with vendors, asset tracking, MDEC or ESD portals, or benefits platforms.

Responsibilities

• Keep the office running: facilities, repairs and maintenance, pantry, parking, building access, reception and visitors.
• Manage office vendors and building management: quotes, orders, service schedules, invoices and renewals.
• Keep the company asset register accurate: issue, recover and record laptops and equipment, and run regular spot checks.
• Prepare joiners for Day 1 and close out leavers' equipment and access by their last day.
• Process purchase requests, claims, invoices and renewals accurately and on time, and follow up on pending approvals until they are closed.
• Handle government and statutory admin for the office and expatriate staff, together with HR and Finance: Employment Pass applications and renewals, LHDN digital stamping, HRD Corp claims and similar portal submissions.
• Administer employee benefits platforms: account set-up and termination, claim approvals, usage reports.
• Track monthly office spend against plan and flag upcoming renewals and savings.
• Support office events and engagement activities with logistics, purchases and storage.
• Write and maintain simple SOPs, templates and trackers so routine tasks are done the same way every time.

Skills

Office administration

Attention to detail

Written and spoken English

Bahasa Malaysia

Can-do attitude

Willingness to travel

Tools

Microsoft Office

Vendor portals (MDEC/ESD)

Asset tracking

Government portal submissions

Job description

Are you driven, results-oriented and a team player?

With 17,000+ retailers and restaurants in over 15 countries, StoreHub is on a mission to enable everyone, big or small, to build successful businesses.

At StoreHub, we're building a dream team whereby all of your colleagues are extraordinary at what they do and are highly effective collaborators. It is in such a team that you learn the most, perform your best work, improve the fastest, and have the most fun.

If this is a journey you'd like to embark on, keep reading!

About the role

StoreHub is looking for a meticulous HR & Workspace Specialist to look after our Malaysia office and the people in it.

This is a hands-on role. You keep the office running day to day, look after company equipment from issue to return, and handle the admin behind it: purchase requests, invoices, renewals and government portal submissions. The work is detailed and repetitive, and it has to be right every time.

We want a stickler. Someone who notices the small things, keeps tidy records, checks before they confirm, and follows a task through to the end. Someone who would never bend a number, a date or a record, and who says so straight away when something is off.

You will report to our Head of People and work closely with the HR team, Finance, building management, office vendors and the CEO's Office. The role is office based in Selangor.

What you will do

Keep the office running: facilities, repairs and maintenance, pantry, parking, building access, reception and visitors.

Manage office vendors and building management: quotes, orders, service schedules, invoices and renewals.

Keep the company asset register accurate: issue, recover and record laptops and equipment, and run regular spot checks.

Prepare joiners for Day 1 and close out leavers' equipment and access by their last day.

Process purchase requests, claims, invoices and renewals accurately and on time, and follow up on pending approvals until they are closed.

Handle government and statutory admin for the office and expatriate staff, together with HR and Finance: Employment Pass applications and renewals, LHDN digital stamping, HRD Corp claims and similar portal submissions.

Administer employee benefits platforms: account set-up and termination, claim approvals, usage reports.

Track monthly office spend against plan and flag upcoming renewals and savings.

Support office events and engagement activities with logistics, purchases and storage.

Write and maintain simple SOPs, templates and trackers so routine tasks are done the same way every time.

What you will need to have

Fresh graduates are welcome. Experienced office administrators are equally welcome.

High integrity: handles money, assets, passes and staff records honestly and discreetly, and flags problems early rather than covering them.

Follows through: chases approvals, deliveries and replies until closed, and keeps the manager informed without being asked.

Very clear written and spoken English and Bahasa Malaysia.

Can-do attitude: optimistic, ready to help, and driven to do what it takes to achieve our goals.

Willing to travel to government agencies or other locations when a task needs it.

Nice to have: experience with vendors, asset tracking, MDEC or ESD portals, or benefits platforms.

What makes working at StoreHub awesome (and refreshing!)

Our people, for real! StoreHubbers are some of the smartest and most interesting people you can work with. Expect to do a lot of peer-learning.

Culture of Candour. We embrace directness, hate bureaucracy, and move fast. If you're tired of 'corporate nonsense' you'll feel right at home.

Cutting edge tools. If something can be automated, we'll make it happen. You will be introduced to many different tools we use that support everyday tasks, so that we can focus our minds on the kind of work that matters.

Impact not just effort. We recognize that results are not tied to the number of hours worked. There's no reward for long hours with poor results and no penalty for leaving on time if your work is excellent.

CHANGE. Our core values are super important to us. The more you resonate with them, the more you'll find yourself a good fit.

Communicate for Clarity

Humble and Hungry

Authentic but not an *sshole

Nimble and Quick

Growth Mindset

Efficiency and Excellence

We do have all the other cool perks too:

Apple MacBooks for everyone

Free season parking

Fully stocked fridge and pantry: coffee, snacks, and more yums

Medical and dental outpatient visits + medical insurance

Opportunities for career growth and continuous learning

We are an equal-opportunity employer and value diversity at StoreHub. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, marital status, veteran status, or disability status.