People & Workplace Operations Specialist

STOREHUB SDN BHD; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Apple MacBooks for everyone

Free season parking

Fully stocked fridge and pantry

Job summary

StoreHub is seeking an HR & Workspace Specialist to manage our Malaysia office, handling day-to-day office operations, asset control, purchasing, invoicing, and government submissions. The role reports to the Head of People and collaborates with HR, Finance and building management.

The successful candidate will ensure accurate records, timely admin tasks, and a high-integrity work approach. Fresh graduates are welcome.

Qualifications

• Fresh graduates are welcome.
• High integrity: handles money, assets, passes and staff records honestly and discreetly.
• Follows through: chases approvals, deliveries and replies until closed.
• Very clear written and spoken English and Bahasa Malaysia.
• Can-do attitude: optimistic, ready to help, and driven to achieve goals.
• Willing to travel to government agencies or other locations when needed.
• Nice to have: experience with vendors, asset tracking, MDEC or ESD portals, or benefits platforms.

Responsibilities

• Keep the office running: facilities, repairs and maintenance, pantry, parking, building access, reception and visitors.
• Manage office vendors and building management: quotes, orders, service schedules, invoices and renewals.
• Keep the company asset register accurate: issue, recover and record laptops and equipment, and run regular spot checks.
• Prepare joiners for Day 1 and close out leavers' equipment and access by their last day.
• Process purchase requests, claims, invoices and renewals accurately and on time, and follow up on pending approvals until they are closed.
• Handle government and statutory admin for the office and expatriate staff, together with HR and Finance: Employment Pass applications and renewals, LHDN digital stamping, HRD Corp claims and similar portal submissions.
• Administer employee benefits platforms: account set-up and termination, claim approvals, usage reports.
• Track monthly office spend against plan and flag upcoming renewals and savings.
• Support office events and engagement activities with logistics, purchases and storage.
• Write and maintain simple SOPs, templates and trackers so routine tasks are done the same way every time.

Skills

Office administration

Attention to detail

Written and spoken English

Bahasa Malaysia

Can-do attitude

Willingness to travel

Tools

Microsoft Office

Vendor portals (MDEC/ESD)

Asset tracking

Government portal submissions

Job description

StoreHub is seeking an HR & Workspace Specialist to manage our Malaysia office, handling day-to-day office operations, asset control, purchasing, invoicing, and government submissions. The role reports to the Head of People and collaborates with HR, Finance and building management.

The successful candidate will ensure accurate records, timely admin tasks, and a high-integrity work approach. Fresh graduates are welcome.