Payroll Specialist

Bjak Sdn Bhd; Selangor; On-site; MYR 72,000 - 110,000; Full time

Job summary

Bjak Sdn Bhd is seeking a Payroll Specialist to deliver accurate, timely payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time—every cycle.

The role requires precision, strong analytical skills, confidentiality, and the ability to handle both in-house and vendor-supported payroll across multiple countries.

Qualifications

• 3+ years of payroll experience across Malaysia or multi-country payroll.
• Strong knowledge of Malaysian payroll legislation and statutory requirements.
• Experience with payroll systems and HRIS tools.
• High attention to detail, accuracy, and problem-solving skills.
• Ability to handle confidential information professionally.
• Excellent stakeholder management across HR, Finance, vendors and leaders.
• Proactive mindset to improve payroll processes.

Responsibilities

• End-to-End Monthly Payroll for Malaysia and other assigned countries.
• Validate all payroll inputs: joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT.
• Collaborate with HR Ops, HRBP, and Finance for accurate data.
• Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax).
• Ensure payroll processes comply with labour laws across countries.
• Conduct monthly payroll reconciliations and audits.
• Manage payroll vendors, regional partners, and EORs, ensuring SLAs and accuracy.
• Identify gaps and implement improvements; enhance payroll SOPs and HRIS integration.
• Prepare payroll reports for Finance, HR, and management; support budgeting and forecasting.

Job description

The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.

This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.

The Payroll Specialist is responsible for delivering 100% accurate, timely, and compliant payroll across Malaysia and overseas entities. You will manage end-to-end payroll processing, statutory submissions, vendor coordination, and internal controls to ensure employees are paid correctly and on time - every cycle, without fail.

This role requires precision, strong analytical skills, confidentiality, and the ability to manage both in-house and vendor-supported payroll across multiple countries.

What You’ll Own

• 1. End-to-End Monthly Payroll
  • Prepare and process monthly payroll for Malaysia and other assigned countries.
  • Validate all payroll inputs: new joiners, resignations, allowances, shifts, claims, incentives, deductions, attendance, OT, and more.
  • Work closely with HR Ops, HRBP, and Finance to ensure all data is accurate, complete, and approved.
• 2. Statutory Compliance & Submissions
  • Manage statutory contributions and submissions (EPF, SOCSO, EIS, LHDN, income tax) once payroll transitions fully in-house.
  • Ensure all payroll processes comply with labour laws and regulatory requirements across all countries.
  • Stay updated on statutory changes and apply updates immediately.
• 3. Payroll Controls, Audits & Reconciliation
  • Conduct monthly payroll reconciliations and error checks before payout.
  • Manage internal and external payroll audits with high accuracy and readiness.
  • Maintain strong payroll controls, documentation, and audit trails.
• 4. Salary Adjustments & Compensation Inputs
  • Process salary changes, promotions, bonuses, allowances, incentives, and ad-hoc payments.
  • Ensure accurate and timely calculations for all compensation-related items.
  • Maintain full confidentiality and data security at all times.
• 5. Vendor Management & EOR Coordination
  • Manage payroll vendors, regional payroll partners, and EOR service providers.
  • Validate vendor outputs, ensure accuracy, and resolve discrepancies.
  • Ensure vendors follow timelines, SLAs, and compliance standards.
• 6. Process Improvement & Automation
  • Identify gaps, recurring issues, or inefficiencies in payroll processing.
  • Recommend and execute improvements to streamline workflows and reduce errors.
  • Improve payroll SOPs, documentation, checklists, and process controls.
  • Work closely with People Ops & Culture Lead to enhance payroll automation and HRIS integration.
• 7. Reporting & Documentation
  • Prepare payroll reports for Finance, HR, and management.
  • Maintain accurate payroll records, dashboards, and documentation for all countries.
  • Support budgeting, forecasting, and compensation analysis where required.

What You Bring

• 3+ years of payroll experience, preferably multi-country or regional.
• Strong understanding of Malaysian payroll legislation and statutory requirements.
• Experience with payroll systems and HRIS tools.
• High attention to detail, accuracy, and problem-solving skills.
• Ability to manage confidential information with full professionalism.
• Strong stakeholder management - able to coordinate with HR, Finance, vendors, and leaders.
• Proactive mindset with a drive to improve processes continuously.

Why Join Us

• High ownership over payroll across Malaysia and regional markets.
• Opportunity to build and refine payroll processes as the company scales.
• Work in a fast-paced environment that values speed, accuracy, and excellence.
• Clear career growth into Senior Payroll Specialist or Compensation & Benefits roles.
• Be part of a People team committed to strong execution, compliance, and employee trust.