HR Payroll Executive

XSD International Paper; Kulim; On-site; MYR 45,000 - 78,000; Full time

Job summary

XSD International Paper in Kulim Kedah is seeking an HR Payroll Executive to join our Human Resources team on a full-time basis. This role focuses on payroll administration, expatriate management, and ensuring compliant, accurate HR processes.

You will support payroll, immigration coordination, and record-keeping while collaborating with internal stakeholders to drive workforce engagement and operational excellence.

Qualifications

• A qualification in Human Resources Management, Business Administration, or a related field.
• Experience in expatriate visa processing or immigration coordination is an added advantage.
• Experience in Payroll Administration.
• Strong communication, confidentiality, and MS Office skills.

Responsibilities

• Assist full range of C&B including payroll processing, leave administration, tax reporting, provident fund administration, etc.
• Responsible to ensure the statutory pay-out are compliance with government policies, which including EPF, Socso, LHDN, HRDF, etc
• Government document compilation & submission. Income tax form. Expatriate E-Filing, Tax clearance and EA Form
• Handle full expatriate visa lifecycle — Employment Pass application, renewal, and cancellation — including preparation and submission of all required documents
• Liaise closely with immigration agents and relevant authorities to resolve expatriate visa issues and ensure smooth processing
• Communicate with agents on visa documentation requirements and follow up on outstanding matters
• Monitor and update expatriate case status using the MIDA/ESD portal, tracking application progress and expiry/renewal timelines
• Assist with payroll administration tasks as required.
• Maintain accurate and up-to-date employee records and personnel files in compliance with company policy.

Skills

Payroll Administration

Expatriate visa processing

Communication skills

HRIS / HR information systems

Multilingual: Mandarin, English, Malay

Education

Bachelor's degree in Human Resources Management or Business Administration

Tools

Microsoft Excel

HRIS

Job description

About the role

We are seeking an HR Payroll Executive to join XSD International Paper in Kulim Kedah on a full-time basis. This is a pivotal role within our Human Resources department, where you will be instrumental in supporting the development and implementation of HR strategies that drive organisational excellence. As an HR Executive, you will play a key part in payroll administration, expatriate management and ensuring our workforce is engaged, developed, and motivated to deliver outstanding results. This position offers the opportunity to make a meaningful impact on our people and business objectives.

Key responsibilities

• Assist on handling full range of C&B including payroll processing, leave administration, tax reporting, provident fund administration, etc.
• Responsible to ensure the statutory pay-out are compliance with government policies, which including EPF, Socso, LHDN, HRDF, etc
• Government document compilation & submission. Income tax form. Expatriate E-Filing, Tax clearance and EA Form
• Handle full expatriate visa lifecycle — Employment Pass application, renewal, and cancellation — including preparation and submission of all required documents
• Liaise closely with immigration agents and relevant authorities to resolve expatriate visa issues and ensure smooth processing
• Communicate with agents on visa documentation requirements and follow up on outstanding matters
• Monitor and update expatriate case status using the MIDA/ESD portal, tracking application progress and expiry/renewal timelines
• Assist with payroll administration tasks as required.
• Maintain accurate and up-to-date employee records and personnel files in compliance with company policy.

What we're looking for

• A qualification in Human Resources Management, Business Administration, or a related field.
• Prior experience in expatriate visa processing, immigration coordination, or MIDA/ESD portal usage is an added advantage
• Experience in Payroll Administration.
• Meticulous, organized, and able to handle confidential information. Strong knowledge of HR best practices.
• Good communication skills, able to liaise with agents, authorities, and internal stakeholders
• Proficient in Microsoft Office (Excel, Word)
• Excellent organisational and time management skills with the ability to manage multiple priorities effectively
• Proficient in the use of HR information systems, Microsoft Office applications, and data analysis tools
• Discretion and confidentiality when handling sensitive employee information and HR matters
• A proactive approach to problem-solving and a commitment to continuous improvement
• Fluency in Mandarin , English & Malay language
• Mandarin speaking candidates will be added as an advantages

What we offer

XSD International Paper is committed to creating a rewarding workplace where our employees can thrive and progress. We offer competitive compensation packages that reflect your skills and experience, alongside a range of benefits designed to support your wellbeing and work-life balance. Our commitment to employee development includes access to professional development opportunities and training programmes to enhance your HR expertise and career progression. We maintain a collaborative and inclusive workplace culture where your contributions are valued and recognised. Additionally, we provide a range of employee benefits including semi flexible working arrangements where applicable, health and wellness initiatives, and support for work-life balance.

About us

XSD International Paper is a leading organisation within the paper industry, committed to delivering quality products and services whilst maintaining the highest standards of sustainability and corporate responsibility. Based in Kulim Kedah, we pride ourselves on our innovative approach, strong company culture, and dedication to our employees' professional development and wellbeing. Our team is passionate about excellence, and we foster an environment where collaboration, integrity, and continuous improvement are at the heart of everything we do. We are an equal opportunities employer and welcome applications from diverse candidates.