HR & Payroll Coordinator (Malaysia) – Mandarin Pro

Transmedic Group; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

Transmedic Group is seeking an HR & Payroll Assistant in Kuala Lumpur to process monthly payroll for Malaysia staff, maintain HR records, and handle onboarding/offboarding with accuracy and timeliness.

The role supports recruitment and HRDF-related training and grants, while ensuring confidentiality and quality in all HR and payroll activities. Proficiency in English and Mandarin is required for client communication.

Qualifications

• Diploma in Human Resource Management, Administrative or similar.
• Fresh graduates are encouraged to apply.
• Knowledge in Info-tech HR software is an advantage.
• Proficient in MS Office Applications (Excel, Word, Power Point).
• Strong interpersonal and communication skills.
• Meticulous and detail-orientated.
• Self-started and able to multitask.
• Proactive and Resourceful.
• Critical thinker.

Responsibilities

• Prepare and process monthly payroll for Malaysia employees accurately and within the required timeline, including preparation of payroll reports.
• Ensure timely and accurate submission of statutory contributions and related matters.
• Handle yearly payroll-related submissions to LHDN and prepare EA Forms to employees accurately and within the required timeline.
• Maintain and update employee records, HR systems and personnel files.
• Support employee onboarding and offboarding processes.
• Prepare HR-related letters and documents.
• Attend to general HR and payroll enquiries from employees and provide the necessary support or escape when required.
• Support the HR Manager in recruitment activities, including job posting, interview coordination and maintaining recruitment records.
• Support training arrangements, including coordination with employees, and preparation and submission of HRDF grant applications and claims.
• Maintain confidentiality of employee and company information at all times.
• Good command of English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Skills

Interpersonal skills

Communication skills

Mandarin proficiency

Multitasking

Attention to detail

Proactive

Education

Diploma in Human Resource Management

Tools

Info-tech HR software

MS Office

Job description

Transmedic Group is seeking an HR & Payroll Assistant in Kuala Lumpur to process monthly payroll for Malaysia staff, maintain HR records, and handle onboarding/offboarding with accuracy and timeliness.

The role supports recruitment and HRDF-related training and grants, while ensuring confidentiality and quality in all HR and payroll activities. Proficiency in English and Mandarin is required for client communication.