HR & Admin Lead: Payroll, Recruitment, Mandarin

Trade Intelligence Global; Johor Bahru; On-site; MYR 60,000 - 100,000; Full time

Job summary

Trade Intelligence Global is seeking a Human Resources and Administration Executive for Malaysia to own end‑to‑end payroll, prepare EA forms, and manage contract templates with regulatory updates. You will run recruitment for KL-based roles, screen bilingual candidates, and build the core admin infra from scratch for a growing SaaS business.

You will handle attendance, claims, vendor relations, and HQ reporting, while ensuring compliance with local laws and KESUMA 2026 changes.

Qualifications

• 3–5 years HR and Admin experience in Malaysia, with at least 2 years payroll ownership.
• Hands-on experience with EPF, SOCSO, EIS, and PCB.
• Experience in full-cycle recruitment, including tech or SaaS roles.
• Ability to build systems and documents from zero, without waiting for templates.
• Proficiency in both English and Mandarin; strong HQ reporting English.

Responsibilities

• Run Malaysia payroll end-to-end, including statutory submissions.
• Prepare EA Forms and year-end payroll docs with zero errors.
• Draft and update employment contracts including KESUMA 2026 changes.
• Manage probation, performance issues, and contractor vs. FTE classification.
• Produce a structured weekly HR & Admin report for HQ; maintain audit-ready records.
• Lead KL office admin build-out: policies, trackers, vendors, office supplies.

Skills

Payroll ownership

HR operations

Recruitment

English & Mandarin

Tools

Lark/Feishu

Google Workspace

Excel

Canva

Job description

Trade Intelligence Global is seeking a Human Resources and Administration Executive for Malaysia to own end‑to‑end payroll, prepare EA forms, and manage contract templates with regulatory updates. You will run recruitment for KL-based roles, screen bilingual candidates, and build the core admin infra from scratch for a growing SaaS business.

You will handle attendance, claims, vendor relations, and HQ reporting, while ensuring compliance with local laws and KESUMA 2026 changes.