HR Operations Specialist: Recruiting, Onboarding & Records

Raffles Iskandar Sdn Bhd; Iskandar Puteri; On-site; MYR 42,000 - 72,000; Full time

Job summary

Raffles Iskandar Sdn. Bhd. is seeking an HR Executive to coordinate day-to-day HR operations, recruitment administration, onboarding, employee records, attendance and payroll data preparation.

The role requires a Bachelor’s or Diploma in HR or related field with 2–4 years of HR experience, strong MS Office skills, and good communication to support the HR Assistant Manager and HR Manager.

Qualifications

• Bachelor’s Degree or Diploma in Human Resources, Business Administration, Management or a related field.
• Minimum 2–4 years of relevant HR experience, preferably in HR operations, recruitment, employee administration or general HR support.
• Basic knowledge of Malaysian employment practices and HR operations.
• Good working knowledge of Microsoft Office applications, particularly Word, Excel and Outlook.
• Strong verbal and written communication and interpersonal skills; experience in education or corporate environment is an advantage.

Responsibilities

• HR Operations: Maintain trackers, schedules and databases; provide operational support to the HR Assistant Manager and HR Manager.
• Recruitment & Interview Coordination: Coordinate recruitment activities; liaise with hiring managers; arrange interview dates and prepare schedules.
• Employment Documentation: Prepare HR letters, memos, draft offers and employment contracts; coordinate stamping and file maintenance.
• Employee Records: Maintain digital and physical employee files; update HR databases; track dates for probation and renewals.
• HR Systems: Maintain and update employee information; assist with routine HR system enquiries and data integrity.
• Staff Insurance & Benefits Administration: Administer staff insurance & benefits; manage enrollment, renewals and claims.
• Training & HRDC Administration: Coordinate training registration; assist with CPD and HRDC documentation; ensure compliance and audit readiness.
• Employee Relations & Enquiries: Handle routine HR inquiries; escalate sensitive matters to supervisors.
• Audit & Compliance Support: Prepare HR documents for audits; support ESG reporting and other compliance activities.
• HR Reporting: Compile HR data for monthly reporting; assist in HQ report preparation.
• Employee Engagement: Help organise wellness programs, team-building activities and staff events.

Skills

Communication

Interpersonal skills

Attention to detail

Education

Bachelor’s Degree or Diploma in HR/Business Admin/Management or related field

Tools

Word

Excel

Outlook

Job description

Raffles Iskandar Sdn. Bhd. is seeking an HR Executive to coordinate day-to-day HR operations, recruitment administration, onboarding, employee records, attendance and payroll data preparation.

The role requires a Bachelor’s or Diploma in HR or related field with 2–4 years of HR experience, strong MS Office skills, and good communication to support the HR Assistant Manager and HR Manager.