HR Administrative Specialist: Records, Onboarding & Support

RINTIZ REZKY (M) SDN BHD; Ayer Keroh; On-site; MYR 30,000 - 48,000; Full time

Job summary

RINTIZ REZKY (M) SDN BHD is seeking a detail-oriented HR Clerk in Malaysia to provide administrative support to the Human Resources department. You will help maintain employee records, assist with recruitment and onboarding, and manage attendance, payroll data, and HR documents.

The role requires good organizational skills, attention to detail, and strong communication. You will handle document control, respond to routine HR inquiries, and support HR activities while ensuring confidentiality and

Qualifications

• Good administrative and organizational skills.
• Attention to detail and accuracy.
• Basic knowledge of HR processes and employment practices.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality of employee information.

Responsibilities

• Maintain and update employee records, personal files, and HR databases.
• Assist with recruitment and onboarding, including preparing documents, arranging interviews, and coordinating new employee requirements.
• Process and maintain attendance, leave, overtime, and staff movement records.
• Assist with payroll preparation by providing accurate attendance, leave, and employee information to the relevant personnel.
• Prepare HR-related documents such as employment letters, confirmation letters, memos, notices, and certificates.
• Assist in preparing documentation for new hires, resignations, transfers, and employee confirmations.
• Handle general HR correspondence, filing, scanning, photocopying, and document control.
• Respond to routine employee enquiries regarding HR policies, leave, attendance, benefits, and administrative matters.
• Assist in coordinating employee orientation, training, meetings, and HR activities.
• Ensure HR documents are properly filed and maintained with confidentiality and accuracy.
• Assist with statutory and administrative matters related to employees, where required.
• Support the HR team in preparing reports, staff lists, HR statistics, and other administrative documents.
• Ensure compliance with company policies and procedures relating to HR administration and employee records.
• Perform other administrative and HR-related duties as assigned by the HR Manager or supervisor.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Job description

RINTIZ REZKY (M) SDN BHD is seeking a detail-oriented HR Clerk in Malaysia to provide administrative support to the Human Resources department. You will help maintain employee records, assist with recruitment and onboarding, and manage attendance, payroll data, and HR documents.

The role requires good organizational skills, attention to detail, and strong communication. You will handle document control, respond to routine HR inquiries, and support HR activities while ensuring confidentiality and