HR & Admin Assistant: Onboarding, Payroll & Records

Mission Consultancy Services Malaysia; Selangor; On-site; MYR 3,000 - 4,600; Full time

Benefits offered by this job

Travel allowance RM100

Digital allowance RM50

Medical insurance after 3 months

Annual leave 12 days

Sick leave 14 days

Maternity/Paternity leave

Job summary

Mission Consultancy Services Malaysia is seeking a diligent HR/Administration coordinator to maintain employee records, support payroll and recruitment, and ensure smooth day-to-day operations in Malaysia.

Ideal candidate holds a minimum diploma in HR/BA/Management, has at least 1 year experience, and is proficient with Google Workspace; strong organization and confidentiality are essential.

Qualifications

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• 1 year of relevant experience in HR and/or Administration preferred.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organisational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.

Skills

HR administration

Attendance/leave management

Payroll support

Recruitment coordination

Organizational skills

Communication skills

Attention to detail

Education

Diploma in HR/BA/Management

Tools

Google Workspace

Job description

Mission Consultancy Services Malaysia is seeking a diligent HR/Administration coordinator to maintain employee records, support payroll and recruitment, and ensure smooth day-to-day operations in Malaysia.

Ideal candidate holds a minimum diploma in HR/BA/Management, has at least 1 year experience, and is proficient with Google Workspace; strong organization and confidentiality are essential.