HR & Admin Specialist: Onboarding & Payroll Support

Bandar Utama City Sdn Bhd (HQ); Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

Bandar Utama City Sdn Bhd (HQ) is seeking a hands-on HR and Administration professional to provide comprehensive support across HR, payroll, and staff welfare. You will manage employee records, HR databases, attendance, leave, and payroll processes while coordinating recruitment and office operations.

You will also assist in organising employee engagement activities and company events, ensuring compliance and smooth daily functioning of the HR department.

Qualifications

• Experience in HR administration and payroll processing.
• Experience maintaining employee records and HR databases.
• Familiarity with attendance tracking and leave management.

Responsibilities

• Maintain and update employee records, personnel files, HR databases, and confidential documentation.
• Monitor attendance, leave, medical certificates, punctuality, and absenteeism records; prepare attendance reports.
• Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment.
• Prepare HR-related documents and correspondence, including letters and memos.
• Coordinate onboarding/offboarding, including documentation, system registration, staff ID/access cards, and asset handover.
• Support recruitment activities: job postings, screening, interview coordination, and candidate communication.
• Process payroll-related matters for daily-rated workers: attendance verification, overtime, payroll reports, duty rosters, and contract renewals.
• Prepare HR reports, summaries, and analysis for management review.
• Manage recruitment and company postings on JobStreet, LinkedIn, and other platforms.
• Perform general administrative duties to support daily office and HR operations.
• Assist in organising employee engagements, CSR, training sessions, and company events.
• Maintain the company social calendar and coordinate event logistics.

Skills

HRIS experience

Employee records management

Payroll processing

Recruitment coordination

Communication skills

Tools

Payroll software

Microsoft Office

HRIS system

Job description

Bandar Utama City Sdn Bhd (HQ) is seeking a hands-on HR and Administration professional to provide comprehensive support across HR, payroll, and staff welfare. You will manage employee records, HR databases, attendance, leave, and payroll processes while coordinating recruitment and office operations.

You will also assist in organising employee engagement activities and company events, ensuring compliance and smooth daily functioning of the HR department.