HR Operations & Onboarding Assistant

Kimpton; Malaysia; On-site; MYR 39,000 - 61,000; Full time

Job summary

Kimpton is seeking an organised HR Administrator in Malaysia to maintain employee records, ensure confidentiality, and support HR operations. The role includes onboarding/offboarding, payroll input coordination, and maintaining training records.

You will also help organise employee engagement activities, CSR programs, and ensure documentation aligns with Malaysian labour law. Strong MS Office and HRIS familiarity is preferred.

Qualifications

• Diploma or degree in HR, business administration or related field.
• 1–2 years HR experience preferred; fresh graduates with strong internship exposure considered.
• Knowledge of Malaysian Employment Act and HR practices is a plus.
• Proficient in written and spoken English and Bahasa Malaysia.

Responsibilities

• HR Administration & Documentation: maintain employee records and ensure confidentiality.
• HR Operations Support: assist onboarding/offboarding and issue HR letters.
• HR Office Management: keep HR areas organized and presentable.
• Payroll & Attendance Coordination: verify attendance and payroll inputs.
• Learning & Development Support: track training records and logistics.
• Employee Engagement & Activities: assist in events and CSR programs.
• Compliance & Audit Readiness: support policy adherence and records management.

Skills

Organizational skills

Attention to detail

Interpersonal & communication

Confidentiality & professionalism

Independent with guidance

Education

Diploma or Degree in HR / Business Admin

Tools

MS Office

HRIS

Job description

Kimpton is seeking an organised HR Administrator in Malaysia to maintain employee records, ensure confidentiality, and support HR operations. The role includes onboarding/offboarding, payroll input coordination, and maintaining training records.

You will also help organise employee engagement activities, CSR programs, and ensure documentation aligns with Malaysian labour law. Strong MS Office and HRIS familiarity is preferred.