HR & Payroll Onboarding Coordinator

Ocean Kinabalu Sdn Bhd; West Coast Division; On-site; MYR 33,000 - 56,000; Full time

Job summary

Ocean Kinabalu Sdn Bhd in Sabah, Malaysia, is seeking an HR and Admin Assistant to support daily HR operations including recruitment, onboarding, and payroll coordination.

You will maintain employee records, contracts and HR documents, manage work permit applications, renewals and related paperwork, monitor attendance and training, and assist with HR letters and communications. Strong MS Office skills and independence are required.

Qualifications

• Diploma or degree in HR, business administration or related field.
• 1–3 years of HR/admin experience preferred.
• Experience with work permits/foreign worker matters is an advantage.
• Good communication and organizational skills.
• Proficient in Microsoft Office; ability to work independently.

Responsibilities

• Handle daily HR and administrative matters
• Assist with recruitment, interviews and onboarding
• Prepare and maintain employee records, contracts and HR documents
• Handle work permit applications, renewals and related documentation
• Monitor employee documents, medical checks, training and certifications
• Assist with attendance, leave, timesheets and payroll-related matters
• Prepare HR letters, memos and other correspondence
• Assist with training coordination and employee-related matters

Skills

HR management

Recruitment

Payroll coordination

Employee records

Work permit documentation

Office administration

MS Office

Education

Diploma/Degree in HR or related field

Tools

Microsoft Office

Job description

Ocean Kinabalu Sdn Bhd in Sabah, Malaysia, is seeking an HR and Admin Assistant to support daily HR operations including recruitment, onboarding, and payroll coordination.

You will maintain employee records, contracts and HR documents, manage work permit applications, renewals and related paperwork, monitor attendance and training, and assist with HR letters and communications. Strong MS Office skills and independence are required.