HR Operations & Office Coordinator

Xplor; Kuala Lumpur; On-site; MYR 48,000 - 51,000; Full time

Job summary

Xplor Technologies is seeking an HR Administrator and Office Manager to support Malaysia and Taiwan operations. You will manage employee records, onboarding, and lifecycle events while coordinating visa administration and office facilities to ensure a smooth employee experience.

Reporting to the Senior HR Manager, you will handle HR queries, maintain documentation, and support engagement activities. Strong organisational skills and 3–5 years in HR are essential; familiarity with BambooHR and

Qualifications

• Education: Diploma or degree in Human Resources, Business Administration, or a related field.
• Experience: 3–5 years in HR administration, HR operations, or a generalist HR role.
• Expatriate Management: Hands-on experience managing EP applications and renewals, FKW matters, and liaising with MDEC and Immigration is essential.
• Systems Knowledge: Familiarity with HRIS platforms and spreadsheets; Rippling experience is an advantage.

Responsibilities

• HR Administration & Employee Support: Handle HR queries, prepare employment letters, and maintain employee documentation and audit records in line with local requirements.
• Employee Relations: Take ownership of case documentation, meeting coordination, note-taking, and related follow-ups under HR guidance.
• Employee Lifecycle Management: Coordinate offers, onboarding, probation reviews, employee changes, and offboarding.
• HR Systems & Records: Maintain accurate employee records, personnel files, and organisational charts in BambooHR and Metronome.
• Office Management: Oversee office facilities, cleaners, building management, supplies, stationery, and pantry stock across Malaysia and Taiwan.
• Employee Engagement & Events: Coordinate employee events, celebrations, meals, and engagement activities, including logistics and vendor arrangements.
• Expatriate Visa Administration: Coordinate visa applications and renewals, ensuring documentation and submissions meet required timelines.
• Expense Administration: Update and reconcile monthly PBB expense files and submit them to Finance on time.

Skills

Strong organisational skills

Attention to detail

Ability to manage competing priorities

Effective communication

Education

Diploma or degree in Human Resources, Business Administration, or a related field

Tools

Rippling

BambooHR

Metronome

Job description

Xplor Technologies is seeking an HR Administrator and Office Manager to support Malaysia and Taiwan operations. You will manage employee records, onboarding, and lifecycle events while coordinating visa administration and office facilities to ensure a smooth employee experience.

Reporting to the Senior HR Manager, you will handle HR queries, maintain documentation, and support engagement activities. Strong organisational skills and 3–5 years in HR are essential; familiarity with BambooHR and