HR & Operations Coordinator

Agensi Pekerjaan Penta Consultancy Sdn. Bhd; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Agensi Pekerjaan Penta Consultancy Sdn. Bhd is seeking a hands-on HR professional in Kuala Lumpur to lead talent acquisition, onboarding, and people operations.

You will design processes that create a positive candidate and employee experience while managing HR administration and records. In this role you will drive employee relations, engagement activities, and ensure compliance with Malaysian labor laws, while overseeing office operations and vendor coordination to maintain an efficient

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 3+ years in HR/People Operations focused on recruitment and administration.
• People-first mindset with passion for positive work environment.
• Strong communication and interpersonal skills; able to build rapport and trust.
• Proficiency in Microsoft Office; experience with an HRIS.
• Excellent organizational and multitasking abilities with high attention to detail.
• Ability to handle confidential information with discretion.
• Fluency in Bahasa Malaysia, English, and Mandarin.

Responsibilities

• Lead full-cycle recruitment from JD writing to screening, interviews, and positive candidate experience.
• Design and deliver onboarding and offboarding programs and manage HR documentation.
• Maintain employee records in HRIS; manage contracts, leaves, and performance reviews.
• Support employee relations and engagement activities to foster culture.
• Ensure compliance with Malaysian labor laws and regulatory updates.
• Oversee daily office operations; manage inventories and vendor maintenance.
• Provide administrative support and scheduling assistance.

Skills

Communication

HRIS

MS Office

Organizational skills

Discretion

Interpersonal skills

Multilingual

Education

Bachelor's degree in HR/Business Administration

Job description

Job Responsibilities:

A)Talent Acquisition & People Operations

• Recruitment: Manage the full-cycle recruitment process, from writing compelling job descriptions to screening resumes and scheduling interviews. You'll ensure every candidate has a professional and positive experience.
• Onboarding & Offboarding: Design and deliver a seamless onboarding program for new hires, handling all documentation and providing an excellent introduction to our company. Coordinate offboarding processes with professionalism and care.
• HR Administration: Maintain accurate employee records in our HRIS and manage HR documentation, including employment contracts, leave applications, and performance reviews.

B)Employee Experience & Culture

• Employee Relations: Act as a trusted resource for employees, addressing inquiries and concerns with empathy and discretion.
• Engagement: Champion our company culture by planning and executing employee engagement activities, events, and celebrations.
• Compliance: Ensure we are fully compliant with all labor laws and regulations in Malaysia, staying up-to-date on any changes.

C)Office & Facilities Management

• Daily Operations: Oversee daily office operations, including managing inventory of supplies, liaising with vendors for maintenance and repairs, and ensuring the office is a clean, organized, and productive environment.
• Administrative Support: Manage incoming and outgoing correspondence and assist with scheduling meetings and appointments.

Job Requirements:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• At least 3 years of experience in an HR or People Operations role, with a strong focus on recruitment and administration.
• A people-first mindset with a genuine passion for creating a positive work environment.
• Strong communication and interpersonal skills, with the ability to build rapport and trust.
• High proficiency in Microsoft Office applications and experience using an HRIS.
• Excellent organizational and multitasking abilities with a strong attention to detail.
• Ability to handle confidential information with the highest level of discretion.
• Fluency in Bahasa Malaysia, English, and Mandarin is required.