HR Operations Analyst - Data & Payroll (3-Year Contract)

TOTAL Deutschland GmbH; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

TotalEnergies in Malaysia is seeking a detail-oriented HR Operations Analyst to support our HR team with data accuracy, reporting, payroll back-up, and HR administration. The role is a 3-year fixed term contract and focuses on HRIS master data management, payroll support, and workforce analytics.

You will maintain HRIS data, prepare regular and ad-hoc reports, and support process improvements across HR operations.

Qualifications

• Minimum 5 years’ experience in immigration, work permits, and in HR operations, payroll administration, HR analytics, HRIS data management, compensation support or related HR shared services role.
• Hands-on exposure to payroll processes and Malaysian statutory requirements such as EPF, SOCSO, EIS, PCB / income tax and employment documentation is preferred.
• Experience supporting salary review, bonus cycle, external compensation benchmarking survey or HR reporting activities will be an advantage.

Responsibilities

• Maintain accurate employee master data in HRIS / SAP and related HR records, including profiles, status, position details, reporting lines, cost allocation and movement history.
• Prepare recurring and ad-hoc HR reports including headcount, movements, absenteeism, leave utilisation and payroll-related KPIs.
• Consolidate and analyze HR data to identify trends, risks and improvement opportunities for management decisions.
• Coordinate contract stamping and ensure HR practices comply with Malaysian statutory requirements and PDPA confidentiality obligations.
• Support internal and external audits by providing HR evidence and maintaining audit trails.

Skills

HRIS data management

Payroll processing

Data analytics

Excel

Power BI

SAP

Attention to detail

Stakeholder management

Tools

SAP

Excel

Power BI

Job description

TotalEnergies in Malaysia is seeking a detail-oriented HR Operations Analyst to support our HR team with data accuracy, reporting, payroll back-up, and HR administration. The role is a 3-year fixed term contract and focuses on HRIS master data management, payroll support, and workforce analytics.

You will maintain HRIS data, prepare regular and ad-hoc reports, and support process improvements across HR operations.