HR Operations Analyst

TOTAL Deutschland GmbH; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

The TOTAL Deutschland GmbH is seeking an HR Operations Analyst to support the HR team in delivering accurate data, reporting, and payroll assistance. This 3-year fixed term contract role focuses on HR data integrity, HRIS management, and operational efficiency.

You'll work on payroll back-up, statutory compliance, and process improvements, collaborating with stakeholders to deliver timely insights and reliable HR services across Malaysia.

Qualifications

• Minimum 5 years’ experience in HR operations, payroll administration or HR analytics.
• Hands-on experience with payroll processes and Malaysian statutory requirements.
• Experience supporting salary review, bonus cycles, and benchmarking surveys is a plus.
• Good knowledge of HR SAP, Excel and reporting tools; Power BI is an advantage.
• Strong written and verbal communication, high attention to detail.

Responsibilities

• Maintain accurate employee master data in HRIS / SAP and related HR records.
• Perform data quality checks, reconciliations and clean-up for HRIS, payroll inputs and reports.
• Prepare recurring and ad-hoc HR reports including headcount, movements and KPIs.
• Consolidate and analyze HR data to identify trends, risks and opportunities for management.
• Update organisation chart based on changes and inputs from management.
• Back-up end-to-end payroll processing and payroll controls.
• Assist in salary reviews, bonus cycles and benchmarking surveys.
• Coordinate contract stamping and ensure compliance with Malaysia regulations.
• Support HR process improvements, dashboards and digitalization initiatives.
• Undertake additional HR assignments or ad-hoc tasks as required.

Skills

HR analytics

Data quality

Data reconciliation

Reporting

Attention to detail

Stakeholder collaboration

Tools

SAP HR

Excel

Power BI

Job description

Are you passionate about HR operations, data accuracy, reporting, and process improvement? We are looking for a detail-oriented HR Operations Analyst to support our HR team in delivering efficient HR services, payroll support, workforce analytics, and HR administration. This position will be 3 years fixed term contract.

Activities

HR Data, HRIS Master Data Management & Reporting

• Maintainaccurateemployee master data in HRIS / SAP and related HR records, including employee profiles, employment status, position details, reporting lines, costallocationand movement history, ensuring accuracy and compliance with statutory requirements (EPF, SOCSO, income tax, final pay calculations).
• Perform regular data quality checks,reconciliationsand clean-up to ensure consistency between HRIS, payroll inputs, employee files, organizationchartsand management reports.
• Prepare recurring and ad-hoc HR reports including headcount, employee movements, absenteeism, leaveutilization, workforce demographics, payroll-relateddataand other HR KPIs.
• ConsolidateandanalyzeHR data toidentifytrends, exceptions,risksand improvement opportunities, andprovideclear insights to support P&S and management decision-making.
• Update andmaintainthe organization chart based on approved changes and inputs from Head of Operations / relevant management stakeholders.

Payroll Back-Up, Compensation & Rewards Support

• Serve as back-up for end-to-end payroll processing to ensure business continuity, including payroll data consolidation, input validation, payroll checking, statutory inputverificationand coordination with relevant stakeholders.
• Support payroll controls through reconciliation of employee movements, unpaid leave, overtime / allowances where applicable, benefits deductions, final payinputsand statutory contributions.
• Assistin salary review exercises, bonus cycles and other reward campaigns through data preparation, validation, eligibility checking, modelling support and tracking of approvals.
• Support participation in external compensation and benefits benchmarking surveys, including data extraction, validation, submissionpreparationand follow-up clarification.

Statutory Compliance, Contract Stamping & Audit Support

• Coordinate contract stamping andmaintainevidence of stamping or other statutory documentation as applicable to employment contracts and HR records.
• Assistin ensuring HR administrative practicescomply withMalaysian statutory requirements, internal policies, delegation of authority, document retentionexpectationsand PDPA confidentiality obligations for all Compensation & Benefit processes.
• Support internal and external audits by preparing requested HR evidence, performing pre-audit checks, ensuring documentationcompletenessandmaintainingclear audit trails. Track gaps or exceptionsidentifiedthrough HR data checks, audit preparation or process reviews, and supporttimelyremediation with responsible owners.

Process Improvement & General HR Support

• Contribute to improvement and standardization of HR processes, templates,trackersand dashboards to strengthen efficiency,governanceand employee experience.
• Support HR digitalization or reporting initiatives, including data preparation, dashboard inputs and process documentation whererequired.
• Undertake other HR operations, rewards, reporting,complianceor administrative assignments.
• Undertake additional assignments or ad-hoc tasks as required.

Candidate Profile

What We're Looking For:

• Minimum 5 years’ experience in immigration, work permits, and in HR operations, payroll administration, HR analytics, HRIS data management, compensationsupportor related HR shared services role.
• Hands-on exposure to payroll processes and Malaysian statutory requirements such as EPF, SOCSO, EIS, PCB / income tax and employment documentation is preferred.
• Experience supporting salary review, bonus cycle, external compensation benchmarkingsurveyor HR reporting activities will be an advantage.
• Good working knowledge of HR SAP module, MicrosoftExceland reporting tools; exposure to Power BI or dashboarding is an advantage.
• Understanding of Malaysian employment legislation, PDPA confidentiality expectations and HR audit / document control requirements.
• Strong analytical skills, high attention to detail, discretion in handling confidential information and ability to follow through with stakeholders.
• Clear written and verbal communication skills, with ability to prepareaccurateemployee letters and management reports.
• Ability to work independently, prioritize multiple deadlines and support both routine operations and ad-hoc HR projects.

Joining TotalEnergies means committing to the energy transition and helping provide energy that is more affordable, more available, and more sustainable for as many people as possible. You will grow within an international multi-energy company where every talent matters. You will contribute to ambitious projects and deliver concrete solutions to today's energy challenges.

Throughout your career, you will benefit from a wide variety of assignments and tailored learning opportunities. You will fully develop your potential in an environment that fosters innovation and excellence. Join committed and collaborative teams where success is built together.

We place respect and employee well-being at the heart of our performance. That is why TotalEnergies values diversity and promotes equal opportunities for all.