HR Executive / Senior Executive - ER/IR & Foreign Worker Management

Fgv Iffco Sdn Bhd; Klang City, Port Klang; On-site; MYR 80,000 - 120,000; Full time

Job summary

FGV IFFCO SDN BHD is seeking an experienced Human Resources professional to manage Employee & Industrial Relations, including union relations, CA support, and policy compliance. The role focuses on advisory support to managers, compliance with statutory laws, and meticulous record-keeping.

You will handle ER/IR cases, investigations, audits, and reports, coordinate with Labour Department and other bodies, and drive social compliance and HR process improvements across the organization.

Qualifications

• Experience in ER/IR and Foreign Worker Management.
• Experience handling disciplinary cases and investigations.
• Familiarity with labour regulations and industrial relations.

Responsibilities

• Maintain effective communication between Union and Management and assist in union meetings.
• Support CA negotiations, documentation and follow-up actions.
• Ensure records and documentation for all union-related matters.
• Maintain Employee Handbook policies, procedures and employment practices.
• Handle ER/IR matters including grievances, misconduct, and workplace conflicts.
• Conduct investigations and prepare show cause letters, warnings, and DI documents.
• Advise line managers on disciplinary actions and labour law compliance.
• Coordinate with Labour Department, JTK, and other authorities as required.
• Ensure HR policies are implemented consistently and stay updated on relevant laws.
• Manage end-to-end foreign worker administration including quotas, visas and renewals.
• Coordinate onboarding, placement, accommodation and attendance for foreign workers.

Skills

Employee relations

Disciplinary actions

Communication skills

Negotiation skills

Documentation

Education

Bachelor's degree in HR/IR/Law/Business

Job description

Maintain effective communication and positive working relationships between Union and Management.

Assist in union meetings, discussions and employee engagement activities.

Support Collective Agreement (CA) negotiations, documentation and follow-up actions.

Ensure proper records and documentation are maintained for all union-related matters.

Maintain and periodically update the Employee Handbook, ensuring all policies, procedures, and employment practices remain current and compliant.

Employee & Industrial Relations (ER/IR)

Handle employee relations matters including grievances, complaints, misconduct, absenteeism, disciplinary issues and workplace conflicts.

Conduct investigations and prepare relevant documentation such as show cause letters, warning letters, investigation reports and Domestic Inquiry (DI) documents.

Advise line managers on disciplinary and corrective actions in accordance with company policies and labour regulations.

Provide guidance on employment policies, labour legislation and industrial relations matters.

Maintain proper records and documentation for all ER/IR cases.

Liaise with relevant authorities including the Labour Department (JTK), Labour Office and Industrial Court when required.

Social Compliance

Support the implementation and maintenance of social compliance standards and requirements.

Coordinate and prepare for customer, third-party and social compliance audits.

Monitor compliance related to working hours, wages, overtime, employee welfare, grievance mechanisms and labour practices.

Coordinate corrective and preventive action plans (CAPA) arising from audit findings.

Conduct internal compliance checks and recommend improvements to strengthen compliance practices.

HR Compliance & Reporting

Ensure HR policies, procedures and practices are implemented consistently.

Stay updated on Malaysian Employment Act, Industrial Relations Act and other relevant labour laws.

Prepare and analyze HR reports related to attendance, turnover, ER/IR, foreign workers and compliance matters.

Support HR audits, compliance reviews and HR improvement projects.

Perform other HR duties and assignments as required by Management.

Manage end-to-end foreign worker administration including quota applications, FWCMS matters, visa and PLKS renewals.

Coordinate worker onboarding, placement, accommodation, welfare and attendance management.

Ensure all foreign worker records and documentation are accurate, complete and up to date.

Liaise with the Immigration Department, JTK, FOMEMA, PERKESO (SOCSO) and other statutory bodies.

Monitor compliance with regulatory requirements and company policies relating to foreign workers.

Job Requirements

Bachelor's Degree in Human Resources, Industrial Relations, Law, Business Administration, or a related discipline.

Minimum 3 to 5 years of relevant HR experience, preferably in ER/IR and Foreign Worker Management.

Experience in disciplinary cases, employee grievances, investigations and Domestic Inquiry (DI).

Experience in dealing with government authorities and labour-related matters.

Exposure to Social Compliance, Social Audits or Employee Welfare programmes will be an added advantage.

Good knowledge of Malaysian Labour Laws, Industrial Relations and foreign worker regulations.

Strong communication, negotiation and conflict resolution skills.

Good documentation, reporting and analytical skills.

Ability to handle sensitive and confidential matters professionally.

Able to work independently and collaborate effectively with stakeholders at all levels.

Added Advantage

Experience in Union Management and Collective Agreement (CA).

Exposure to social compliance audits and customer compliance requirements.

Working experience in the manufacturing industry.

Knowledge of ISO and management system requirements.

Experience in HRIS and HR process improvement initiatives.

FGV IFFCO is a joint venture between FGV Global Ventures Holdings Sdn Bhd and IFFCO Holdings Limited, blending FGV's plantation expertise with IFFCO's consumer goods and food products knowledge. The company manages the entire palm oil value chain, from cultivation to distribution, offering a diverse range of palm and palm kernel-based oils and fats for global markets. FGV IFFCO emphasizes sustainability and partnerships with farmers, who play a crucial role in palm oil production. The company has expanded its refining and processing operations to China, Indonesia, Turkey, and the United States, strengthening its global presence in the oils and fats industry.

FGV IFFCO is a joint venture between FGV Global Ventures Holdings Sdn Bhd and IFFCO Holdings Limited, blending FGV's plantation expertise with IFFCO's consumer goods and food products knowledge. The company manages the entire palm oil value chain, from cultivation to distribution, offering a diverse range of palm and palm kernel-based oils and fats for global markets. FGV IFFCO emphasizes sustainability and partnerships with farmers, who play a crucial role in palm oil production. The company has expanded its refining and processing operations to China, Indonesia, Turkey, and the United States, strengthening its global presence in the oils and fats industry.