HR Executive (Recruitment, Training & Hostel Management)

Midas Merge Sdn Bhd; Johor Bahru; On-site; MYR 50,000 - 67,000; Full time

Benefits offered by this job

Medical benefits

Medical-card coverage

Employer EPF contribution

Employee purchase privileges

Long Service Award

Career development opportunities

Job summary

MidasMart, managed by Midas Merge Sdn. Bhd., seeks an HR Executive to support recruitment, onboarding, training coordination and hostel management across operations in Malaysia. The role requires regular coordination with retail Operations and site visits.

Applicants should have a Diploma or Degree in HR/Business Admin, 3–4 years HR experience, and strong English/Bahasa Malaysia, with proficiency in Microsoft 365 and AI-assisted reporting.

Qualifications

• Diploma or Degree in HR/Business Administration/Management.
• 3–4 years of HR experience with recruitment and onboarding.
• Experience in hostel management is preferred.
• Retail/operational industry exposure is an advantage.
• Strong English and Bahasa Malaysia, good documentation.

Responsibilities

• Manage recruitment from posting to interview arrangements and documentation.
• Coordinate onboarding, orientation and training plans for new hires.
• Coordinate employee hostel arrangements and visits to sites.
• Prepare HR reports using Microsoft 365 and AI tools.
• Liaise with Department Heads for manpower and reporting needs.
• Maintain HR records and ensure timely follow-up on actions.

Skills

Recruitment

Onboarding

Training coordination

Hostel management

HR documentation

Microsoft 365

AI tools

Reporting

Education

Diploma in HR

Degree in Business Admin/Management

Tools

Microsoft 365

Microsoft Dynamics 365

Job description

We are looking for a proactive, hands‑on and well‑organized HR Executive to support recruitment, employee onboarding, training coordination and hostel management across our business operations.

The successful candidate must be confident in dealing with candidates, employees and Department Heads, strong in HR documentation and able to use Microsoft 365 and AI tools to improve reporting and administrative efficiency.

This position requires regular coordination with retail Operations and occasional site or hostel visits.

Key Responsibilities

Recruitment and Workforce Support

Manage recruitment from job posting and candidate screening to interview arrangements.

Coordinate hiring requirements with Department Heads across the company.

Maintain recruitment records and provide regular workforce updates.

Prepare recruitment documents, employment records and onboarding arrangements.

Support urgent manpower requirements for retail operations when required.

Managing recruitment from job advertisements and screening through interview coordination is consistent with current HR Executive responsibilities.

Onboarding, Orientation and Training

Conduct orientation programmes for newly hired employees.

Prepare and maintain structured training plans for every new employee.

Monitor Department Heads and supervisors to ensure new employees receive the required training.

Track training completion, attendance and outstanding actions.

Prepare Microsoft Forms assessments for employees completing their training period.

Compile assessment results and follow up on employees requiring further guidance.

Continuously improve orientation materials, training methods and onboarding tools.

Coordinate employee hostel arrangements and maintain accurate resident records.

Conduct regular hostel inspections and follow up on cleanliness, safety and maintenance matters.

Ensure rooms have adequate furniture, equipment and basic facilities.

Coordinate repairs, replacements and hostel-related requirements with relevant departments.

Prepare regular hostel occupancy, condition and outstanding-issue reports.

Reporting, Microsoft 365 and AI

Prepare workforce, recruitment, training and hostel reports for the Senior HR & Admin Manager.

Prepare accurate updates for HR and Management meetings.

Use Microsoft 365 applications, including Excel, Word, PowerPoint, Teams and Microsoft Forms.

Use approved AI tools to improve report preparation, recruitment content, orientation materials and HR productivity.

Review all AI-generated work for accuracy, confidentiality and professional quality.

Maintain complete, organized and updated HR documentation.

Operations Support

Maintain close communication with retail Operations regarding manpower and onboarding requirements.

Visit workplaces, hostels or other company locations when required.

Provide temporary operational support during urgent manpower situations, including cashier support where trained and authorized.

Carry out other reasonable HR and administrative responsibilities assigned by Management.

Job Requirements

Diploma or Degree in Human Resources, Business Administration, Management or a related field.

Minimum 3 to 4 years of relevant HR experience.

Experience in recruitment, onboarding, training or hostel management is preferred.

Retail, supermarket, FMCG or operational‑industry experience is an advantage.

Strong written and spoken English and Bahasa Malaysia.

Strong in documentation, reporting and administrative follow-up.

Proficient in Microsoft 365, particularly Excel, Word, PowerPoint, Teams and Microsoft Forms.

Practical experience using AI tools for HR administration, reporting or content preparation.

Confident, proactive and able to communicate firmly and professionally.

Able to work independently and follow up with Department Heads until tasks are completed.

Willing to conduct hostel visits and travel between company locations when required.

Possess a valid driving licence and own transport.

Willing to support retail operations during urgent manpower situations when necessary.

Ideal Candidate

Proactive and confident in communicating with employees and Department Heads.

Strong in paperwork, record keeping and report preparation.

Firm in follow‑up while remaining professional.

Comfortable working in a fast‑paced retail environment.

Able to improve existing orientation and training processes.

Technology‑oriented and willing to introduce more efficient HR tools.

Why Join Us?

Competitive salary based on experience

Performance bonus and annual salary review

Medical benefits and medical‑card coverage, subject to eligibility

Additional employer EPF contribution, subject to eligibility

Employee purchase privileges

Long Service Award

Career development and internal advancement opportunities

Your application will include the following questions:

• How many years' experience do you have as a Recruitment Executive?
• How many years' experience do you have as a Recruitment Support Coordinator?
• How many years' experience do you have as a Training Coordinator?
• How many years' experience do you have as a Hostel Warden?
• Do you have experience using Microsoft Dynamics 365?
• Do you have experience using Generative AI Tools?
• Are you available to work outside your usual hours when required? (eg. weekends, evenings, public holidays)
• Do you possess or have access to your own transportation?
• How much notice are you required to give your current employer?
• How many years' experience do you have as an Interviewer?

MidasMart, managed by Midas Merge Sdn. Bhd., is a leading wholesale and retail grocery supermarket established in 2002 and based in Johor Bahru, Malaysia. Our 80,000 sq. ft. flagship store offers a wide range of groceries, fresh produce, household essentials, and FMCG products to both retail and wholesale customers. With over 200 employees, RM5 million paid‑up capital, and annual revenue exceeding RM45 million, we continue to expand through banner stores and a food distribution centre. We are committed to quality, value, innovation, and delivering an excellent shopping experience.

MidasMart, managed by Midas Merge Sdn. Bhd., is a leading wholesale and retail grocery supermarket established in 2002 and based in Johor Bahru, Malaysia. Our 80,000 sq. ft. flagship store offers a wide range of groceries, fresh produce, household essentials, and FMCG products to both retail and wholesale customers. With over 200 employees, RM5 million paid‑up capital, and annual revenue exceeding RM45 million, we continue to expand through banner stores and a food distribution centre. We are committed to quality, value, innovation, and delivering an excellent shopping experience.