HR Executive - Performance Management

M-Link System (M) Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

M-Link System (M) Sdn Bhd is hiring an HR Executive – Performance Management to support our performance appraisal processes, HR policies and employee relations across the company. You will work with department heads to set KPIs and monitor performance objectives.

A diploma or degree in HR/Business Administration/Management is required, with 3–5 years in HR. Fluency in English and Bahasa Malaysia and proficiency in MS Office and HR systems are essential.

Qualifications

• Diploma or degree in HR/Business Admin/Management or related field.
• 3–5 years of relevant HR experience, preferably with performance management.
• Good understanding of HR practices and performance management processes.
• Experience handling disciplinary matters and HR documentation is a plus.
• Fluent in English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Coordinate the company's performance management and appraisal process.
• Work with department heads to establish and monitor KPIs and objectives.
• Track performance review schedules; ensure timely evaluations.
• Assist managers in addressing performance gaps and development needs.
• Support the implementation of Performance Improvement Plans (PIPs).
• Maintain documentation of performance reviews, discussions and plans.
• Provide HR guidance on performance management to managers.
• Handle employee inquiries related to HR policies and relations.
• Coordinate and prepare disciplinary letters and related HR documents.

Skills

English

Bahasa Malaysia

Communication

Interpersonal skills

Analytical thinking

Education

Diploma or Degree in Human Resources, Business Administration, Management or related discipline

Tools

Microsoft Office

Job description

Join Our HR Team | Performance & Employee Management

We are looking for a proactive and detail-oriented HR Executive – Performance Management to support the Company in managing employee performance, HR policies, employee relations and related HR processes.

Key Responsibilities

Performance Management

Coordinate the Company's performance management and appraisal process.

Work closely with department heads and managers to establish and monitor KPIs and performance objectives.

Track performance review schedules and ensure timely completion of employee evaluations.

Assist managers in identifying and addressing performance gaps and development needs.

Support the implementation and monitoring of Performance Improvement Plans (PIPs) where required.

Maintain proper documentation of performance reviews, discussions and improvement plans.

Provide HR support and guidance to managers on performance management matters.

Employee Relations

Handle employee enquiries relating to HR policies, workplace matters and employee-related issues.

Assist management in addressing employee relations and disciplinary matters.

Coordinate and prepare relevant HR documentation, including show-cause letters, warning letters and other disciplinary correspondence.

Assist with domestic inquiry processes and related documentation when required.

Maintain proper records of employee relations and disciplinary cases.

Assist in implementing and maintaining HR policies, procedures and the Employee Handbook.

Ensure HR policies and procedures are communicated and applied consistently across departments.

Review HR processes and recommend improvements to strengthen HR effectiveness and governance.

Assist in ensuring HR practices comply with applicable Malaysian employment requirements.

HR Administration & Reporting

Maintain accurate and confidential employee records.

Monitor employee performance-related data and prepare regular HR and performance reports.

Assist with employee onboarding, confirmation, promotion, transfer and exit processes when required.

Maintain HR records and documentation for audit and compliance purposes.

Support HR projects, employee engagement initiatives and other assignments from management.

Job Requirements

Diploma or Degree in Human Resources, Business Administration, Management or a related discipline.

3–5 years of relevant HR experience, preferably with hands-on experience in performance management and employee relations.

Good understanding of HR practices and performance management processes.

Experience in handling disciplinary matters and HR documentation will be an advantage.

Good command of English and Bahasa Malaysia, both written and spoken.

Strong communication and interpersonal skills.

Highly organised, detail-oriented and able to maintain confidentiality.

Proactive, responsible and able to work independently.

Good analytical and problem-solving skills.

Proficient in Microsoft Office and HR systems.

M-Link's Background:

Founded in 1989 by Ms. Jane Tay, M-Link began serving Malaysia’s growing IT sector. Incorporated in 1995 as M-Link System (M) Sdn Bhd (335133-T), the company has become a leading IT product distributor. With strong dealer support and a curated product range, M-Link stands out for distribution excellence. Trusted by top IT vendors, it partners with leading brands to deliver the latest solutions. Today, M-Link operates six strategic branches nationwide.

Our Commitment:

We always commit to be the best-in-class distribution company in Malaysia by offering end-to-end solutions at competitive pricing, fast delivery, sound technical support and excellent after sales service.

M-Link's Background:

Founded in 1989 by Ms. Jane Tay, M-Link began serving Malaysia’s growing IT sector. Incorporated in 1995 as M-Link System (M) Sdn Bhd (335133-T), the company has become a leading IT product distributor. With strong dealer support and a curated product range, M-Link stands out for distribution excellence. Trusted by top IT vendors, it partners with leading brands to deliver the latest solutions. Today, M-Link operates six strategic branches nationwide.

Our Commitment:

We always commit to be the best-in-class distribution company in Malaysia by offering end-to-end solutions at competitive pricing, fast delivery, sound technical support and excellent after sales service.