HR Executive

Toyo Tires; Selangor; On-site; MYR 56,000 - 89,000; Full time

Job summary

Toyo Tires in Malaysia seeks an HR Operations professional to manage attendance records, leave applications, and ESS approvals. The role includes creating IDs, maintaining HRMS records, and supporting onboarding and year-end processes.

The candidate will handle benefits budgeting, PRs for staff perks, and monitor medical claims, while assisting with employee data and HR activities across the organization.

Qualifications

• Degree in HRM, Business Administration, Office Management, or related field.
• Minimum of 3 years’ experience in HR operations or admin roles.
• Strong written and spoken English and Bahasa Malaysia.

Responsibilities

• Manage and update attendance records and leave applications in the HRMS System.
• Process pairing forms, late in/out records, and replacement leave entries.
• Configure leave routing approvals in the ESS system.
• Create user IDs and generate ID tags for new employees.
• Prepare annual public holiday listings, group schedules, and compute leave brought forward during year-end processing.
• Calculate leave balance for resigning employees.
• Prepare yearly budgets related to staff benefits (uniforms, meals, welfare, medical coverage).
• Raise Purchase Requisitions for employee benefits and HR departmental purchases.
• Monitor staff purchase benefits and medical claims with providers and insurers.
• Maintain employee profile details in the HRMS for Executives and below.
• Assist onboarding, orientation, and familiarization for new recruits.
• Support team members and participate in company activities and projects.
• Perform general day-to-day HR operational duties.

Skills

Interpersonal skills

English proficiency

Bahasa Malaysia proficiency

Communication skills

Data organization

Education

Degree in Human Resource Management

Tools

HRMS/HRIS

ESS system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage and update attendance records and leave applications in the HRMS System.

Process pairing forms, late in/early out records, Saturday off-day changes, and replacement leave entries.

Configure leave routing approvals in the Employee Self-Service (ESS) system.

Create user IDs and generate ID tags for new employees.

Prepare annual public holiday listings, group schedules, and compute leave brought forward during year-end processing.

Calculate leave balance for resigning employees.

2. Employee Benefits & Welfare Administration

Prepare yearly budgets related to staff benefits (uniforms, meals, welfare, and medical coverage).

Raise Purchase Requisitions (PR) for employee benefits (e.g., uniforms, safety shoes) and HR departmental purchases.

Monitor staff purchase benefits and medical claims via healthcare providers and insurance companies.

3. Statutory & HR Operations

Maintain employee profile details in the HRMS for Executive and below employees.

Assist in onboarding, orientation, and familiarization programs for new recruits.

Support team members and participate actively in company activities, events, and departmental projects.

Perform general day-to-day HR operational duties.

Qualifications & Requirements

Education: Degree in Human Resource Management, Business Administration, Office Management, or a related field.

Experience: Minimum of 3 years’ working experience in HR operations or administrative roles.

Language Proficiency: Strong written and spoken communication skills in English and Bahasa Malaysia.

Skills: Good interpersonal skills, clear oral communication, and a organized approach to handling employee data.

Mobility: Willingness to travel occasionally for business trips, branch/subsidiary visits, training sessions, conferences, or team events.