Assistant HR Manager

Mah Sing Group; Kulai; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Medical Insurance

Training ProvidedPerformance Bonus

5 Working Days

Job summary

Jora Malaysia is seeking a capable HR and Administration professional to manage the full employee lifecycle, oversee recruitment, onboarding, payroll coordination, and compliance with labour laws in Kulai, Johor. You will coordinate attendance, leave, claims, and HR records while supporting performance management and staff development.

This role also covers office administration, vendor management, travel arrangements, and internal communications.

Qualifications

• Manage full employee lifecycle including recruitment, onboarding, confirmation, transfers, promotions and offboarding.
• Coordinate payroll preparation by verifying attendance, overtime, allowances, deductions and employee information.
• Ensure compliance with labour laws and company policies; respond to HR policy inquiries.

Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, promotions and offboarding.
• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and offer preparation.
• Maintain accurate employee records and HR documentation.
• Administer attendance, leave, medical claims and other HR records.
• Coordinate payroll preparation by verifying attendance, overtime, allowances, deductions and employee information.
• Ensure compliance with policies and labour laws.

Skills

HR management

Payroll administration

Employee relations

Communication skills

Education

Bachelor's Degree or Diploma in HR/Business/Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, promotions, and offboarding.

Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and offer preparation.

Maintain accurate employee records and HR documentation.

Administer employee attendance, leave, medical claims, and other HR-related records.

Coordinate payroll preparation by verifying attendance, overtime, allowances, deductions, and employee information.

Ensure compliance with company policies and applicable labour laws and regulations.

Handle employee inquiries regarding HR policies, benefits, and employment matters.

Support performance management processes, including probation reviews and annual appraisals.

Coordinate employee training and development programs.

Organize employee engagement activities, company events, and internal communications.

Prepare HR reports, workforce statistics, and management reports as required.

Assist in developing and updating HR policies, procedures, and employee handbooks.

Administration

• Oversee daily office administration and ensure smooth office operations.

• Manage office facilities, maintenance, equipment, and vendor relationships.

• Monitor office supplies, stationery, and asset inventory.

• Coordinate company travel arrangements, accommodation, and transportation when required.

• Manage company insurance, licenses, permits, and contract renewals.

• Coordinate meeting rooms, company events, and administrative logistics.

• Supervise reception, office support staff, or administrative assistants where applicable.

• Ensure compliance with workplace health, safety, and office security requirements.

Compliance & Documentation

• Maintain confidential employee and company records.

• Assist during internal and external audits related to HR and administration.

• Recommend and implement process improvements to enhance operational efficiency.

Requirement

Human Resources

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfers, promotions, and offboarding.

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and offer preparation.

• Maintain accurate employee records and HR documentation.

• Administer employee attendance, leave, medical claims, and other HR-related records.

• Coordinate payroll preparation by verifying attendance, overtime, allowances, deductions, and employee information.

• Ensure compliance with company policies and applicable labour laws and regulations.

• Handle employee inquiries regarding HR policies, benefits, and employment matters.

• Support performance management processes, including probation reviews and annual appraisals.

• Coordinate employee training and development programs.

• Organize employee engagement activities, company events, and internal communications.

• Prepare HR reports, workforce statistics, and management reports as required.

• Assist in developing and updating HR policies, procedures, and employee handbooks.

Responsibility

• Bachelor's Degree or Diploma in Human Resources, Business Administration, Management, or a related field.
• Minimum 4–6 years of experience in Human Resources and Administration.
• Experience handling payroll and HR administration is an advantage.
• Knowledge of employment legislation and HR best practices.
• Strong written and verbal communication skills in English; additional languages are an advantage.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Medical Insurance
• Training ProvidedPerformance Bonus
• 5 Working Days