HR EXECUTIVE

Hernan Corporation; Kuala Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Hernan Corporation in Malaysia is seeking an HR Administrator to manage and monitor foreign workers’ documentation, permits, passports and related employment records. You will coordinate applications, renewals, medical check-ups and statutory requirements.

You will liaise with authorities and agents, maintain up-to-date records, coordinate training programs and support audits. You’ll also oversee hostel operations to ensure safety and compliance.

Qualifications

• Experience with HR documentation and audit processes.
• Ability to coordinate multiple compliance tasks and maintain records.
• Strong liaison skills with authorities, agencies and external parties.

Responsibilities

• Manage and monitor foreign workers’ documentation, permits, passports and employment-related records.
• Coordinate foreign worker applications, renewals, medical check-ups and statutory requirements.
• Liaise with relevant authorities, agents and external parties on foreign worker matters.
• Maintain accurate and up-to-date foreign worker records.
• Coordinate internal and external training programmes and maintain training records.
• Assist in preparing training reports and documentation for audits.
• Maintain HR and administrative documentation and records, and prepare documents for audits.
• Ensure hostel operations, safety and compliance; coordinate hostel allocation and movement; conduct inspections.

Skills

HR documentation

Audit coordination

Stakeholder liaison

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage and monitor foreign workers’ documentation, permits, passports and employment-related records.

Coordinate matters related to foreign worker applications, renewals, medical check-ups and statutory requirements.

Liaise with relevant authorities, agents and external parties on foreign worker matters.

Maintain accurate and up-to-date foreign worker records.

2. Training & Development

Coordinate and arrange internal and external training programmes for employees.

Maintain training records, attendance and supporting documentation.

Monitor training requirements and ensure completion within the required timeline.

Assist in preparing training reports and documentation for audit purposes.

3. Audit & Documentation

Maintain proper HR and administrative documentation and records.

Prepare and organize documents required for internal and external audits.

Ensure HR documentation complies with company policies and relevant statutory requirements.

Follow up on audit findings and assist in implementing corrective actions.

Manage and monitor employee hostel operations and facilities.

Ensure hostel cleanliness, safety and compliance with company requirements.

Coordinate hostel allocation, check-in/check-out and employee movement.

Conduct regular hostel inspections and follow up on maintenance or other issues.