Admin Assistant

LEXU ENGINEERING (M) SDN BHD; Kulai; On-site; MYR 42,000 - 64,000; Full time

Job summary

LEXU ENGINEERING (M) SDN BHD in Kulai, Johor is seeking an HR administrator to manage foreign workers’ documentation, including passports, work permits, visas, medicals and insurance.

You will monitor permit expiry dates, coordinate renewals with authorities and agents, and assist with onboarding, payroll, attendance and welfare.

The role requires liaising with embassies, banks and clinics, maintaining accurate records, and conducting regular hostel inspections to ensure safety and compliance.

Qualifications

• Experience handling foreign worker documentation.
• Familiarity with immigration and labour processes.
• Attention to accuracy and record-keeping.
• Ability to liaise with government agencies.

Responsibilities

• Coordinate arrival, accommodation and transportation for foreign workers.
• Maintain accurate personal files, attendance and welfare records.
• Assist with payroll matters, leave and disciplinary issues as needed.
• Liaise with embassies, banks, clinics and hostel management.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage foreign workers’ documentation, including passports, work permits, visas, medical examinations and insurance.
• Monitor permit expiry dates and coordinate renewals with relevant authorities and appointed agents.
• Coordinate foreign workers’ arrival, accommodation, transportation, bank account opening and onboarding.
• Maintain accurate foreign worker records, personal files and attendance details.
• Assist with payroll matters, leave, disciplinary issues and workers’ welfare.
• Coordinate medical appointments, hospital visits and workplace injury documentation when required.
• Handle foreign worker transfers, repatriation, abscondment cases and related reports.
• Liaise with government departments, embassies, agents, clinics, banks and hostel management.
• Conduct regular hostel inspections and ensure accommodation complies with company and legal requirements.
• Provide general HR and administrative support and perform other duties assigned by management.