HR cum Personal Assistant to CEO

QUANTUMLINK IT SOLUTIONS SDN. BHD.; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Health insurance

Statutory contributions

Flexible working arrangements

Job summary

QUANTUMLINK IT SOLUTIONS SDN. BHD. seeks an experienced HR cum Personal Assistant to the CEO in Kuala Lumpur. This full-time role combines HR generalist duties with high-level executive support, aiding the CEO and managing core HR operations in a fast-paced environment.

You will handle recruitment, onboarding, payroll support, HR policies, and confidential administrative tasks while maintaining strong relationships across the organisation. English and Chinese language proficiency is essential.

Qualifications

• Experience as HR generalist or HR administrator in corporate/tech environments.
• Experience providing executive/personal assistance to senior management or C-suite.
• Strong knowledge of HR practices, employment law and regulations.

Responsibilities

• Provide personal assistance to the CEO: calendar management, travel arrangements, briefing preparation.
• Manage confidential information with discretion and professionalism.
• Coordinate CEO meetings, events and strategic discussions.
• Handle HR duties: recruitment, onboarding, employee relations and HR administration.
• Assist in HR policies development and implementation.
• Support payroll and benefits administration processes.
• Maintain employee records and ensure compliance with employment law and data protection.
• Screen job applicants and coordinate interviews.
• Respond to employee queries and concerns.
• Prepare HR reports and analytics for decision-making.
• Foster a positive workplace culture and engagement initiatives.
• Perform other ad-hoc duties to support executive and HR functions.

Skills

HR Generalist

Executive Support

MS Office

Bilingual English-Chinese

Discretion & Confidentiality

Education

Bachelor's degree in Human Resources / Business Administration

Tools

HR management systems

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

QUANTUMLINK IT SOLUTIONS SDN. BHD. is a forward-thinking IT solutions company committed to delivering innovative technology and exceptional service to our clients. We pride ourselves on fostering a collaborative, dynamic workplace where talented professionals can thrive and make meaningful contributions to the organisation. Our team is dedicated to excellence and continuous improvement, and we value employees who share our passion for growth and success.

About the role

We are seeking an experienced and versatile HR cum Personal Assistant to CEO to join our team in Kuala Lumpur on a full-time basis. This is a unique dual-responsibility position that combines HR generalist functions with high-level executive support. You will play a crucial role in supporting our CEO whilst managing key HR operations, making this an excellent opportunity for a resourceful professional who thrives in a fast-paced, varied environment. This position requires someone who is equally comfortable managing strategic HR initiatives and providing confidential, high-quality administrative support to senior leadership.

Key responsibilities

Provide comprehensive personal assistance to the CEO, including calendar management, scheduling, travel arrangements, and preparation of executive briefings and reports

Manage confidential and sensitive information with discretion and professionalism

Coordinate and facilitate CEO meetings, events, and strategic discussions

Handle HR generalist duties including recruitment, onboarding, employee relations, and HR administration

Assist in the development and implementation of HR policies and procedures aligned with organisational objectives

Support payroll and benefits administration processes

Maintain employee records and ensure compliance with relevant employment legislation and data protection regulations

Conduct initial screening of job applicants and coordinate the interview process

Act as a point of contact for employee queries and concerns

Prepare HR reports and analytics to support business decision-making

Contribute to fostering a positive workplace culture and employee engagement initiatives

Perform other ad-hoc duties as required to support executive and HR functions

What we're looking for

Proven experience in an HR generalist or HR administrative role, preferably within a corporate or technology environment

Demonstrated experience providing executive or personal assistance to senior management or C-suite level professionals

Strong knowledge of HR practices, employment law, and regulations

Excellent organisational and time management skills with the ability to juggle multiple priorities and deadlines

Exceptional written and verbal communication abilities in English and Chinese (essential)

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR management systems

High level of discretion, confidentiality, and professional judgment when handling sensitive information

Strong interpersonal skills and the ability to build effective relationships across all levels of the organisation

Meticulous attention to detail and accuracy in all administrative and HR functions

Proactive, resourceful approach with the ability to anticipate needs and take initiative

Professional demeanor and presentation suitable for executive-level interactions

Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field

Certification in HR practices or professional membership with local HR bodies considered advantageous

What we offer

QUANTUMLINK IT SOLUTIONS SDN. BHD. is committed to creating a supportive and rewarding workplace. We offer competitive remuneration commensurate with experience, comprehensive benefits including health insurance and statutory contributions, and a collaborative work environment where your contributions are valued. We believe in the professional development of our team members and provide opportunities for training and career advancement. This role offers unique exposure to strategic business operations and the opportunity to make a significant impact at the executive level. We foster a culture of work-life balance and support flexible arrangements where applicable to the role. Additionally, we celebrate diversity and create an inclusive workplace where every team member can succeed.