HR Clerk (Payroll)

MITSUI COPPER FOIL (MALAYSIA) SDN BHD; Shah Alam; On-site; MYR 31,000 - 47,000; Full time

Job summary

MITSUI COPPER FOIL (MALAYSIA) SDN BHD is seeking an HR Clerk (Payroll) to join our Human Resources team in Shah Alam, Selangor. This full-time role focuses on payroll administration, employee records, and general HR duties, ensuring accurate and timely payroll processing in line with Malaysian regulations.

You will handle payroll records, attendance, overtime, and leave, while maintaining confidential files and responding to payroll inquiries.

Qualifications

• Completed SPM or equivalent; Higher qualification in HR/Business Administration or related field preferred.
• Proven experience as an HR Clerk, Payroll Administrator or similar HR admin role.
• Knowledge of Malaysian payroll processing, statutory deductions, income tax and EPF/SOCSO regulations.
• Proficiency in payroll software systems.

Responsibilities

• Processing and maintaining accurate payroll records for all employees, including attendance, overtime and leave.
• Maintaining confidential employee records and personnel files per data protection regulations.
• Responding to employee payroll enquiries and resolving discrepancies promptly.
• Supporting the preparation of HR reports and analytics related to payroll.
• Ensuring compliance with Malaysian employment law, tax regulations and HR policies.
• Performing general administrative duties including filing, data entry and scheduling.
• Processing employees' Interest Subsidy claims.
• Preparing company's monthly Newsletter.

Skills

Payroll processing

Data entry

MS Excel

English & Malay communication

Confidentiality

Education

SPM or equivalent

Higher HR/Business Admin qualification preferred

Tools

Payroll software systems

Job description

About the role

MITSUI COPPER FOIL (MALAYSIA) SDN BHD is seeking an HR Clerk (Payroll) to join our Human Resources department. This is a full-time position based in Shah Alam, Selangor. In this role, you will provide essential support to our HR team by managing payroll administration, employee records, and general HR administrative functions. You will play a crucial part in ensuring accurate and timely payroll processing whilst maintaining compliance with Malaysian employment regulations and company policies.

Key responsibilities

Processing and maintaining accurate payroll records for all employees, including staff attendance, overtime and leave application.

Maintaining confidential employee records and personnel files in accordance with data protection regulations

Responding to employee payroll enquiries and resolving discrepancies promptly

Supporting the preparation of HR reports and analytics related to payroll

Ensuring compliance with Malaysian employment law, tax regulations and company HR policies

Performing general administrative duties including filing, data entry and scheduling

Processing employees' Interest Subsidy claims

Preparing company's monthly Newsletter

What we're looking for

Completed SPM or equivalent qualification at minimum; Higher qualification in Human Resources, Business Administration or related field is preferred

Proven experience as an HR Clerk, Payroll Administrator or in a similar administrative support role within HR

Have knowledge of Malaysian payroll processing, statutory deductions, income tax and EPF/SOCSO regulations

Proficiency in payroll software systems

Strong organisational abilities and capability to manage multiple priorities and deadlines

Proficiency in Microsoft Office applications, particularly Excel for data management and reporting

Good written and verbal communication skills in English and Malay

High level of integrity and confidentiality when handling sensitive employee information

Attention to detail and commitment to maintaining accurate records

Ability to work independently whilst collaborating effectively with HR team members

What we offer

MITSUI COPPER FOIL (MALAYSIA) SDN BHD is committed to providing a supportive work environment where our employees can thrive. We offer competitive remuneration, statutory benefits including EPF, SOCSO and healthcare coverage, and opportunities for professional development and career progression within our organisation. We provide a respectful workplace culture that values teamwork, innovation and continuous improvement. Our employees enjoy a stable working environment with clear role expectations and the chance to develop valuable HR and administrative expertise.

About us

MITSUI COPPER FOIL (MALAYSIA) SDN BHD is a leading manufacturer of copper foil products serving global markets. As part of the Mitsui Group, we are committed to delivering high-quality products through excellence in operations, innovation and continuous improvement. Our diverse team of professionals works collaboratively to maintain our reputation for reliability, quality and customer satisfaction. We are dedicated to creating a workplace that values integrity, efficiency and the professional development of our employees.