HR Assistant Officer - Canteen Operation (Food Service)

Gardenia Bakeries (KL) Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 50,000; Full time

Job summary

Gardenia Bakeries (KL) Sdn Bhd is seeking an HR Assistant Officer to oversee canteen operation and support daily kitchen services in our factory canteens. You will manage staff schedules, attendance, and related records to ensure smooth meal service.

The role requires familiarity with GMP, HACCP, halal standards and ISO 22000, plus proficiency in Bahasa Malaysia and English. A diploma in a related field and 3 years’ experience are essential.

Qualifications

• Diploma in Food Service, Culinary Art or related discipline.
• At least 3 years in Food Service Management or Hospitality.
• Familiar with GMP, HACCP, Halal, MS ISO 22000 and staff management.
• Proficient in Bahasa Malaysia and English.

Responsibilities

• Prepare and manage work schedules for canteen staff, including shift arrangements and staff coverage.
• Monitor and maintain cooks' attendance records, ensuring punctuality and compliance with designated working hours.
• Oversee and coordinate cooks' annual leave applications and schedules to ensure adequate staffing and uninterrupted kitchen operations.
• Prepare and manage work schedules and duty rosters for cooks to ensure sufficient manpower and smooth daily operations.
• Prepare and coordinate purchase orders for fresh and dry raw materials based on operational requirements.
• Monitor inventory levels and ensure sufficient stock availability to meet daily operational demands.
• Monitor and control the issuance and usage of raw materials to minimize wastage and prevent stock shortages.
• Prepare purchase orders for wholesale supplies, including sugar, salt, cooking oil, noodles, bread, and other essential provisions.
• Maintain accurate and up-to-date inventory records of kitchen tools and equipment.
• Identify equipment and utensil requirements and arrange purchases accordingly to support kitchen operations.
• Verify and review suppliers' bills and invoices to ensure accuracy and completeness before submitting them for payment processing.
• Attend scheduled monthly and annual meetings and provide relevant updates or feedback when required.
• Ensure all kitchen tools and equipment are properly cleaned, maintained, and safe for use.
• Monitor and verify weekly temperature records for refrigerators, chillers, and bain-maries, ensuring that all readings are properly updated, documented, and filed.
• Ensure kitchen equipment and facilities are maintained in good working condition and report any defects or malfunctions promptly.
• Accompany and assist auditors during scheduled audits and inspections across all factory canteens.
• Monitor and ensure all canteens across factory plants maintain satisfactory standards of cleanliness, hygiene, safety, and operational compliance in preparation for audits.
• Conduct routine cleanliness and hygiene inspections across all canteens to ensure compliance with established standards.
• Raise service requests with relevant departments for equipment breakdowns, maintenance issues, or improvement recommendations identified during inspections and audits.
• Follow up with relevant departments to ensure that reported issues and audit findings are addressed and rectified accordingly.
• Maintain and regularly update records of lockers under the canteen's operational supervision.
• Conduct locker inspections twice weekly to ensure lockers are clean, properly maintained, and kept in satisfactory condition.

Skills

Staff management

Supply chain

Budgeting

Purchasing

Language proficiency

Education

Diploma in Food Service, Culinary Art or related discipline

Job description

HR Assistant Officer - Canteen Operation (Food Service)

Requirements

• Minimum Diploma in Food Service, Culinary Art or other related discipline;
• Minimum 3 years working experience in Food Service Management or Hospitality;
• Familiar with GMP, HACCP, Halal Management, MS ISO 22000 accreditation, staff management, supply chain, budgeting and purchasing;
• Proficient in Bahasa Malaysia and English;

Responsibilities

• Prepare and manage work schedules for canteen staff, including shift arrangements and staff coverage;
• Monitor and maintain cooks' attendance records, ensuring punctuality and compliance with designated working hours;
• Oversee and coordinate cooks' annual leave applications and schedules to ensure adequate staffing and uninterrupted kitchen operations;
• Prepare and manage work schedules and duty rosters for cooks to ensure sufficient manpower and smooth daily operations;
• Prepare and coordinate purchase orders for fresh and dry raw materials based on operational requirements;
• Monitor inventory levels and ensure sufficient stock availability to meet daily operational demands;
• Monitor and control the issuance and usage of raw materials to minimize wastage and prevent stock shortages;
• Prepare purchase orders for wholesale supplies, including sugar, salt, cooking oil, noodles, bread, and other essential provisions;
• Maintain accurate and up-to-date inventory records of kitchen tools and equipment;
• Identify equipment and utensil requirements and arrange purchases accordingly to support kitchen operations;
• Verify and review suppliers' bills and invoices to ensure accuracy and completeness before submitting them for payment processing;
• Attend scheduled monthly and annual meetings and provide relevant updates or feedback when required;
• Ensure all kitchen tools and equipment are properly cleaned, maintained, and safe for use;
• Monitor and verify weekly temperature records for refrigerators, chillers, and bain-maries, ensuring that all readings are properly updated, documented, and filed;
• Ensure kitchen equipment and facilities are maintained in good working condition and report any defects or malfunctions promptly;
• Accompany and assist auditors during scheduled audits and inspections across all factory canteens;
• Monitor and ensure all canteens across factory plants maintain satisfactory standards of cleanliness, hygiene, safety, and operational compliance in preparation for audits;
• Conduct routine cleanliness and hygiene inspections across all canteens to ensure compliance with established standards;
• Raise service requests with relevant departments for equipment breakdowns, maintenance issues, or improvement recommendations identified during inspections and audits;
• Follow up with relevant departments to ensure that reported issues and audit findings are addressed and rectified accordingly;
• Maintain and regularly update records of lockers under the canteen's operational supervision;
• Conduct locker inspections twice weekly to ensure lockers are clean, properly maintained, and kept in satisfactory condition.

About Us

Gardenia Bakeries (KL) Sdn Bhd (GBKL) is a subsidiary of a food listed company, QAF Ltd, who also operates Gardenia Singapore, Gardenia Philippines and will soon be opening Gardenia bakery in Fujian, China.

GBKL is an associate company of Padi Beras Nasional Berhad.

Brief History

In 1969, an American named Horatio Sye Slocumm was sent by International Executive Service Corporation (IESC) to East Malaysia to start a bakery. Mr. Slocumm brought with him 35 years of baking experience with one of America's leading chain of bakeries. Gardenia was born.

Gardenia Bakeries (KL) Sdn Bhd rolled the first loaf of bread off its line in 1986. Within four short years, it became the bread market leader with an astounding 99 percent brand recall rate and 80 percent top-of-mind recall.

Gardenia's range of products grew and evolved through the years, becoming better and better with each step. Leveraging on its brand strength, Gardenia now produces a variety of baked products to satisfy consumers' demands.

About Us

Gardenia Bakeries (KL) Sdn Bhd (GBKL) is a subsidiary of a food listed company, QAF Ltd, who also operates Gardenia Singapore, Gardenia Philippines and will soon be opening Gardenia bakery in Fujian, China.

GBKL is an associate company of Padi Beras Nasional Berhad.

Brief History

In 1969, an American named Horatio Sye Slocumm was sent by International Executive Service Corporation (IESC) to East Malaysia to start a bakery. Mr. Slocumm brought with him 35 years of baking experience with one of America's leading chain of bakeries. Gardenia was born.

Gardenia Bakeries (KL) Sdn Bhd rolled the first loaf of bread off its line in 1986. Within four short years, it became the bread market leader with an astounding 99 percent brand recall rate and 80 percent top-of-mind recall.

Gardenia's range of products grew and evolved through the years, becoming better and better with each step. Leveraging on its brand strength, Gardenia now produces a variety of baked products to satisfy consumers' demands.

What can I earn as a Human Resources Officer