HR Assistant

Secret Recipe Cakes & Cafe Sdn Bhd; Petaling Jaya; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Medical

Parking

Birthday Gift

Wedding Gift

Miscellaneous allowance

Job summary

Secret Recipe Cakes & Cafe Sdn Bhd invites applications for an HR role based in Petaling Jaya. The position involves employee relations, payroll processing, recruitment, and comprehensive HR administration in a dynamic lifestyle cafe group with regional presence.

The ideal candidate has relevant education and 0.5–2 years of experience in HR, with proficiency in Bahasa Malaysia and English. Willingness to work at Taman Mayang, Petaling Jaya is required. Internship experience is acceptable.

Qualifications

• Assist in handling employee relation issues including show cause, domestic inquiry, employee counseling and misconduct investigation.
• Counsel, educate, and train employees on disciplinary matters.
• Strong follow up to ensure cases are concluded according to procedures and legislations.
• Meet witnesses and conduct interrogation during IR case investigations.
• Process monthly payroll timely and accurately.
• Calculate and administer statutory deductions including EPF, SOCSO, PCB, and EIS contributions.
• Verify and reconcile payroll data including attendance, overtime, allowances and deductions.
• Produce monthly payroll reports and reconciliations.
• Ensure payroll is compliant with statutory requirements and submission deadlines.
• Respond to employee inquiries regarding payroll, taxes, benefits and related matters.
• Administer new hires, promotions, transfers, re-designation and termination records.
• Ensure welfare and benefits are administered per terms of employment.
• Manage welfare of foreign workers ensuring hostels comply with Act 446.
• Prepare paperwork and letters to communicate company directives to employees.
• Coordinate staff recruitment activities and selection process including sourcing, pre-screening, shortlisting and interviewing.
• Receive job applications and record employee information in HR database.

Responsibilities

• Liable to participate in career fairs and coordinate with recruitment channels for talent sourcing.
• Build rapport with colleges/universities for talent sourcing purposes.
• Assist in the handling of payroll and statutory deductions.
• Maintain employee data accuracy and HR records.
• Support HR processes from recruitment to off-boarding as needed.

Skills

Employee relations

Payroll processing

Recruitment

HR administration

Education

Diploma in Human Resource Management

Bachelor's degree in HR

Job description

Close to public transportation (LRT Kelana Jaya)

EPF, SOCSO and EIS contribution

Annual leave

Miscellaneous leaves (i.e Compassionate, Wedding, Examination, Calamity etc)

Birthday Gift

Wedding Gift

Staff Purchase Discount

Parking Subsidy

Job Requirements

Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Human Resource, HR Management, Business Administration, Accounting or equivalent.

Required language(s): Bahasa Malaysia, English

At least 0.5-2 year(s) of working experience in the related field is required for this position. Internship experience are accepted.

Applicants must be willing to work in Taman Mayang, Petaling Jaya.

Preferably junior entries specializing in Human Resources or equivalent.

Job Descriptions

Assist in handling employee relation issues which include show cause, domestic inquiry, employee counseling and misconduct investigation.

Counsel, educate, and train employees on disciplinary matters.

Strong follow up to ensure case are concluded according to designated procedures and legislations.

Meet witnesses and conduct interrogation with involved parties during investigation of IR cases.

Process monthly payroll timely and accurately.

Calculate and administer statutory deductions, including EPF, SOCSO, PCB, and EIS contributions.

Verify and reconcile payroll data, including attendance records, overtime, allowances, and deductions.

Produce the necessary monthly payroll report and reconciliation.

Ensure payroll profess are compliance to the statutory requirements and submission datelines are in practice.

Respond to employee inquiries regarding payroll, taxes, benefits, and other related matters in a timely and professional manner.

Administer new hires, promotion, transfers, re-designation and termination records in the employee database.

Ensure employee welfare and benefits are administered in accordance with the terms and conditions of employment.

Manage welfare of foreign workers, ensuring hostel are compliant to Act 446.

Prepare the necessary paperwork and formal letters to communicate company directives to employees.

Responsible to execute and coordinate staff recruitment activities and selection process including sourcing, pre-screening, short listing of candidates and interviewing.

Responsible to receive job applications and record all employees’ information in the HR database accurately.

Liable to participate in career fairs, coordinate with various recruitment channels and build rapport with colleges/universities for talent sourcing purposes.

Secret Recipe, a lifestyle café chain has become a household name following its debut in Malaysia since 1997. Secret Recipe has successfully established its brand name in Malaysia, Singapore, Indonesia, Thailand, China and Philippines by virtue of its fine quality cakes, fusion food and distinctive service. In line with our rapid business expansion, we offer exciting opportunities for competent individuals to join our team.

Secret Recipe, a lifestyle café chain has become a household name following its debut in Malaysia since 1997. Secret Recipe has successfully established its brand name in Malaysia, Singapore, Indonesia, Thailand, China and Philippines by virtue of its fine quality cakes, fusion food and distinctive service. In line with our rapid business expansion, we offer exciting opportunities for competent individuals to join our team.

Perks and benefits

• Medical
• Miscellaneous allowance
• Dental
• Parking
• Bithday Gift
• Wedding Gift
• Compassionate Token