Senior HR Executive / HR Executive

Oriental Coffee International Sdn Bhd; Puchong; Presencial; MYR 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Staff meal

Discounted staff purchases

Annual dinners

Performance bonus

5-day work week

Training programs

Descripción de la vacante

Oriental Coffee International Sdn Bhd is seeking a dedicated Senior HR Executive / HR Executive to oversee day-to-day HR operations across outlets and branches. The role is hands-on, requires initiative, and focuses on payroll, recruitment, onboarding, and compliance with Malaysian labour laws.

You will also lead performance appraisals, HR administration, training coordination, staff engagement, and strategic HR planning to support organizational growth.

Formación

• Diploma or Bachelor’s in Human Resource Management, Business Administration, or related field.

Responsabilidades

• Manage monthly payroll, attendance, overtime, and allowances.
• Coordinate end-to-end recruitment for outlets and HQ positions; prepare offers.

Conocimientos

HR generalist

Payroll administration

Recruitment

Employee relations

Foreign worker management

Educación

Diploma/Bachelor in HRM/Business Administration

Descripción del empleo

We are looking for a dedicated and capable Senior HR Executive / HR Executive to join our dynamic F&B team. The ideal candidate is hands‑on, able to work independently, and takes initiative in managing HR operations and resolving issues efficiently. You will play an important role in overseeing day‑to‑day HR activities and ensuring smooth workforce management across outlets and branches.

Key Responsibilities

Manage and process monthly payroll accurately, including reviewing attendance, overtime, and allowances.

Prepare incentives, bonuses, and maintain confirmation listings.

Assist in coordinating performance appraisals and ensure all statutory contributions (EPF, SOCSO, EIS, HRDF, PCB) are compliant.

Prepare payroll reports and summaries for management review.

2. Recruitment & Onboarding

Manage end‑to‑end recruitment for outlet and HQ positions.

Post job advertisements, screen resumes, arrange interviews, and prepare offer letters.

Handle onboarding, induction, and documentation for new hires.

Maintain an updated manpower listing and assist in manpower planning.

Oversee foreign worker matters including recruitment, permit renewals, passports, medical (FOMEMA), and levy payments.

Cross‑check and update foreign worker documents on a weekly basis to ensure accuracy and compliance.

Liaise with government departments (Immigration, JTK, KDN) and external agencies on all related matters.

Monitor worker quotas, hostel arrangements, and welfare conditions.

Assist foreign workers when required and ensure compliance with all regulations and company policies.

4. Employee Relations & Disciplinary

Handle employee grievances, counselling, and disciplinary actions in a fair and consistent manner.

Prepare reminder or warning letters and ensure proper documentation.

Educate staff on company policies and code of conduct.

Support initiatives to promote positive employee engagement and teamwork.

5. HR Administration

Maintain and update employee personal files and HR records.

Prepare HR letters, memos, and correspondence as required.

Assist in HR audits and ensure data confidentiality.

Coordinate with managers on HR‑related matters and reporting.

6. Training & Development

Identify staff training needs and coordinate internal/external training programs.

Maintain training attendance and evaluation records.

Support performance improvement and career development initiatives.

7. Employee Engagement & Welfare

Plan and organize employee engagement and welfare activities (e.g. festive celebrations, company activities, appreciation events).

Create an engaging and supportive work environment for all employees.

Work closely with management to enhance employee satisfaction and retention.

8. Strategic HR planning

Guide and mentor the HR team to ensure smooth and efficient daily operations.

Support management in workforce planning, HR policy development, and continuous process improvement.

Provide strategic advice and practical solutions on HR‑related issues to management.

Contribute to aligning HR strategies with overall business objectives to drive organizational growth.

Perform any other ad hoc tasks or assignments as required by management.

Requirements

Diploma / Bachelor’s Degree in Human Resource Management, Business Administration, or related field.

Minimum 3-5 years of HR experience, preferably in the F&B or retail industry.

Strong knowledge of Malaysian labour laws and statutory requirements.

Experience in payroll, recruitment, training and foreign worker management.

Good interpersonal, communication, and problem‑solving skills.

Able to work independently with minimal supervision.

Experience in supervising a small HR team is an added advantage.

Able to work efficiently in a fast‑paced environment and meet tight deadlines.

Applicants must possess own transport and willing to work in Taman Perindustrian Putra, Puchong (Nearby Taman Mas).

Why Join Us:

We offer a 5-day work week.

We give out performance bonus yearly.

Staff purchase with discounted rates, given to those who wish to purchase company products.

Company‑wide annual dinners will be held every year as employee recognition award celebrations.

Provide training program to enhance employee skills.

You will have plenty of opportunity to grow as a pioneer in our industry.

We practice a vibrant & energetic office culture and provide engaging team‑building activities.

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• What's your expected monthly basic salary?
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• How many years' experience do you have as a Human Resources Executive?
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Restaurants & Cafes (Full Service) 101-1,000 employees

Our company holds a very reputable & strong brand in the F&B industry. Retaining that essential quality that defines NanYang cuisine, Oriental Kopi utilises traditional techniques to specially craft each and every one of its offerings, elevating its servings beyond comparison.

Our company holds a very reputable & strong brand in the F&B industry. Retaining that essential quality that defines NanYang cuisine, Oriental Kopi utilises traditional techniques to specially craft each and every one of its offerings, elevating its servings beyond comparison.

Perks and benefits Miscellaneous allowance Free Staff Meal, Incentive, Performance Bonus

What can I earn as a Human Resources Executive