HR & Admin Manager

Torto Food Industries (M) Sdn Bhd; Seberang Perai; On-site; MYR 89,000 - 156,000; Full time

Job summary

Torto Food Industries (M) Sdn Bhd is seeking an experienced HR & Administration Manager to lead HR strategies, manpower planning, policies, and management systems in a manufacturing setting. The role emphasizes budgeting, performance management, and compliance with industry standards.

You will supervise recruitment, training, compensation, and payroll processes, while developing a high-performing team and ensuring regulatory compliance across all HR and admin functions in a dynamic confectionery

Qualifications

• Diploma or Degree in HR Management, Business Administration, or a related field.
• Minimum of 5 years of relevant HR and Administration experience, with 2 years in a managerial role.
• Experience in a manufacturing environment preferred.
• Strong knowledge of Employment Act 1955, Industrial Relations Act 1967, and related employment legislation.
• High integrity with excellent problem-solving, communication, and interpersonal skills.

Responsibilities

• Develop and implement HR strategies, manpower planning, policies, procedures and systems.
• Prepare and manage annual HR plan, budget, costs and management reports.
• Review organisation structure, departments, job descriptions and KPIs.
• Lead and develop HR & Administration team to achieve objectives.
• Oversee recruitment strategies and end-to-end process within budget and timeline.
• Manage recruitment channels (JobStreet, Indeed, LinkedIn, etc.).
• Oversee training plans, budget, career development and succession planning.
• Administer compensation, benefits, payroll, attendance, leave, EPF/SOCSO/EIS/PCB/HRDC.
• Handle employee relations, grievances, disciplinary matters and investigations.
• Oversee onboarding, transfers, renewals, resignations, terminations, insurance, SOCSO.
• Manage foreign worker documentation, permits, quotas and related compliance.
• Ensure HR policies and records comply with applicable laws and audits.

Job description

Develop and implement the Company's HR strategies, manpower planning, policies, procedures, and management systems.

Prepare and manage the department's annual plan, budget, HR costs, and management reports.

Review and optimise the organisational structure, departmental functions, Job Descriptions, and KPIs to support business needs.

Lead, coach, and develop the HR & Administration team to achieve departmental objectives.

Develop and oversee recruitment strategies and the end-to-end recruitment process to meet manpower requirements within the approved budget and timeline.

Manage recruitment channels including JobStreet, Indeed, LinkedIn, and other relevant platforms.

Develop the Annual Training Plan, training budget, career development, and succession planning programmes.

Manage external training providers and ensure compliance with HRDC requirements and effective utilisation of available training funds.

Develop and review compensation and benefits structures through salary benchmarking and market surveys.

Lead the Company's Performance Management System, including KPI development, performance evaluation, and continuous improvement.

Oversee payroll, attendance, overtime, shift arrangements, leave administration, employee welfare, and statutory requirements including EPF, SOCSO, EIS, PCB, and HRDC.

Manage employee relations, grievances, counselling, disciplinary matters, investigations, and Domestic Inquiries in accordance with labour laws and company policies.

Oversee employee onboarding, transfers, contract renewals, resignations, terminations, insurance claims, and SOCSO-related matters.

Handle industrial relations matters, labour disputes, and employment-related legal cases in coordination with relevant authorities when required.

Oversee foreign worker management, including quota applications, recruitment, work permits, renewals, onboarding, and related documentation.

Manage worker accommodation and hostel facilities in compliance with applicable statutory requirements.

Ensure HR policies, documentation, and records comply with applicable labour laws and FSSC, GMP, HALAL, MESTI, HACCP, and other audit requirements.

Coordinate internal and external HR-related audits and follow up on corrective actions and compliance improvements.

Liaise with government authorities, regulatory agencies, and industry associations on HR, licensing, statutory, and compliance matters.

Develop and improve administrative policies, procedures, and systems to ensure efficient daily operations.

Oversee office administration, procurement, office facilities, cleaning, security, company events, meetings, and outsourced service providers.

Manage contractors, suppliers, IT service providers, payroll system vendors, office renovation, relocation, and facility-related matters.

Oversee company assets, office equipment, stationery, consumables, telephone, printing, and other administrative resources.

Coordinate the reception of customers, business partners, government officials, and visitors while maintaining the Company's corporate image.

Perform any other duties and assignments as delegated by Management from time to time.

Requirements:

At least a Diploma or Degree in HR Management, Business Administration, or a related field.

Minimum of 5 years of relevant experience in HR and Administration, with 2 years of managerial experience, preferably in a manufacturing environment.

If you have experience in food manufacturing, it will be an advantage.

Good knowledge of the Employment Act 1955, Industrial Relations Act 1967, Workers' Minimum Standards of Housing and Amenities Act 1990, and other relevant employment legislation.

Strong integrity, problem-solving, communication, and interpersonal skills.

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Your application will include the following questions:

• How many years' experience do you have as a Human Resources and Administration Manager?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?
• What's your expected monthly basic salary?

Established in 1989, from a small residential house to 12000 sq ft factory produced biscuit products in Northern Malaysia. Torto Food has now surreptitiously evolved to one of a leading confectionery producer in Malaysia. We have over 20 years of biscuit experiences and successfully established a strong foothold in the food industry in Malaysia and also built up a wide international market exporting to over 60 countries in Asia, Europe, Africa, America and other parts of the world.

Torto Food maintains its competitiveness through endless upgrading of its operations, marketing, sales and distribution, research and development, and most importantly, capital-intensive investments.

In order to stay ahead of the competition, Torto Food is well equipped both internally and externally. Despite heavy internal investment with world class automation. We a lot of effort to increase the market branding all around the world.

Established in 1989, from a small residential house to 12000 sq ft factory produced biscuit products in Northern Malaysia. Torto Food has now surreptitiously evolved to one of a leading confectionery producer in Malaysia. We have over 20 years of biscuit experiences and successfully established a strong foothold in the food industry in Malaysia and also built up a wide international market exporting to over 60 countries in Asia, Europe, Africa, America and other parts of the world.

Torto Food maintains its competitiveness through endless upgrading of its operations, marketing, sales and distribution, research and development, and most importantly, capital-intensive investments.

In order to stay ahead of the competition, Torto Food is well equipped both internally and externally. Despite heavy internal investment with world class automation. We a lot of effort to increase the market branding all around the world.

What can I earn as a Human Resources and Administration Manager