HR Assistant Manager

Krohne (M) Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Krohne (M) Sdn Bhd in Malaysia is seeking an Assistant HR and Admin Manager to support the Head of HR in executing human resources and administrative functions across the organization. You will manage day-to-day HR activities, oversee recruitment, onboarding, payroll, benefits, performance reviews, and learning initiatives while ensuring compliance with local labour laws.

This role also covers office administration, travel management, reporting, and liaison with departments to sustain efficient,

Qualifications

• Bachelor’s degree in human resources or related field.
• Minimum 5 years of experience in HR operations and administration.
• Hands-on experience managing full recruitment cycle independently.

Responsibilities

• Support day-to-day HR operations and administrative duties.
• Oversee recruitment processes: sourcing, screening, interviewing, onboarding.
• Prepare offer letters and employment contracts.
• Maintain employee records in HRIS and physical files.
• Assist payroll processing and benefits administration.
• Coordinate performance review cycles and recognition programs.
• Organize training programs and track mandatory trainings.
• Handle employee relations and disciplinary actions per policy.
• Manage office administration and travel arrangements.
• Ensure HR policies comply with local labor laws.
• Prepare HR and admin reports and support audits.
• Liaise between Head of HR and other departments.

Skills

HR operations

Recruitment & onboarding

Payroll administration

Employee relations

Performance management

Learning & development

Administration & office management

Compliance & reporting

Communication skills

Organizational skills

Education

Bachelor's degree in Human Resources

Tools

HRIS

Payroll software

MS Office (Word, Excel, PowerPoint)

Job description

The Assistant HR and Admin Manager supports the Head of HR in executing human resources and administrative functions. The role involves managing day-to-day HR activities, providing administrative support, and ensuring smooth office operations. This position is crucial for maintaining an efficient and compliant HR environment while ensuring the organization’s administrative needs are met.

Key Responsibilities:

Human Resources Management:

Recruitment & Onboarding:

Manage the recruitment process by sourcing, screening, and interviewing candidates.

Coordinate with department heads to understand hiring needs and create job descriptions.

Post job advertisements on appropriate job boards, and professional networks, and track responses.

Conduct reference checks and assist in making hiring decisions.

Prepare offer letters

Conduct orientation sessions for new employees, introducing them to company culture, policies, and procedures.

Employee Records & Documentation:

Maintain accurate and up-to-date employee records in HR systems and physical files.

Prepare contracts, offer letters, and other HR documentation as required.

Ensure all records comply with legal and organizational policies regarding confidentiality.

Payroll & Benefits Administration:

Assist in the preparation and processing of payroll, ensuring timely and accurate payment.

Support the administration of employee benefits programs, including enrolment, tracking, and resolving inquiries.

Performance Management:

Coordinate performance review cycles, assisting in scheduling and tracking evaluations.

Support the implementation of employee recognition programs and initiatives.

Learning & Development:

Help organize training programs and workshops to enhance employee skills and development.

Track employee training records and ensure compliance with mandatory training requirements.

Employee Relations:

Act as a point of contact for employee inquiries and concerns, escalating issues to the HR Manager as needed.

Assist in managing employee grievances and disciplinary actions in compliance with company policies.

Administration & Office Management:

Office Administration and Travel

Manage office supplies, equipment, and services to ensure a well-functioning office environment.

Oversee facility management and coordinate with service providers for office maintenance and repairs.

Organize and manage internal company events, meetings, and staff gatherings.

Manage the company’s travel policy and ensure cost-effective travel planning.

Compliance & Reporting:

Assist in developing and enforcing HR policies, ensuring compliance with local labor laws and company standards.

Keep abreast of changes in labor legislation and inform management of necessary updates.

Audit & Reporting:

Assist in preparing HR and admin reports, including monthly workforce statistics, leave balances, and compliance audits.

Support internal and external audits by providing necessary documentation and information.

Team Support:

Act as a liaison between the Head of HR and other departments to facilitate communication and resolve issues.

Communication Skills: Strong verbal and written communication skills; ability to effectively interact with employees at all levels.

Organizational Skills: Excellent time management and organizational abilities; ability to manage multiple tasks simultaneously.

Attention to Detail: High level of accuracy and attention to detail, especially when handling payroll, benefits, and documentation.

Problem-Solving: Ability to handle employee issues and office management problems with creativity and discretion.

Teamwork & Collaboration: Strong ability to work collaboratively with colleagues and contribute to team success.

Qualifications & Experience:

Bachelor’s degree in human resources or related

Minimum 5 years of experience in HR operations and administration, preferably within a fast-paced environment.

Prior supervisory or managerial experience would be an added advantage.

Strong working knowledge of HR systems, payroll administration, and office administration.

Hands‑on experience managing the full recruitment cycle independently, including sourcing, screening, interviewing, selection, and onboarding, without reliance on recruitment agencies.

Good understanding of employment legislation, labour laws, and HR best practices.

Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

Strong organizational, planning, and multitasking skills, with the ability to manage multiple priorities effectively.

Strong interpersonal, stakeholder management, and communication skills, with the ability to build positive working relationships across all levels.

Able to work under pressure, manage tight deadlines, and respond effectively to changing priorities and urgent assignments.

Previous experience in the engineering, instrumentation, oil & gas, energy, or other industrial sectors would be an added advantage.

Willing to support SEA regional task as and when required (if required)

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Assistant Human Resources Manager?
• Which of the following types of qualifications do you have?
• How many years of HR Operations experience do you have?
• How many years of Technical Recruitment experience do you have?

The KROHNE-Group is a prominent and internationally operating organisation which specialises in instrumentation for measuring flow and level. KROHNE Oil & Gas B.V in Breda, the Netherlands, is part of the KROHNE-Group and provides products, solutions and services for the International Oil and Gas Industry. KROHNE Oil & Gas B.V. provides total system solutions for custody transfer metering of flow and level in addition to pipeline leak detections and monitoring systems. KROHNE (M) Sdn Bhd is the regional office located in Kuala Lumpur with full capacity in metering skids manufacturing, provide total system solutions and service support for South East Asian region. Besides complete systems solutions, KROHNE (M) Sdn Bhd also has wide range of custody transfer products such as gas and liquid ultrasonic flow meter, coriolis flow meter, and flow computers. Due to the increased international activity and rapid growth in the region, we have a vacancy, within our Kuala Lumpur office, for the following additional personnel.

The KROHNE-Group is a prominent and internationally operating organisation which specialises in instrumentation for measuring flow and level. KROHNE Oil & Gas B.V in Breda, the Netherlands, is part of the KROHNE-Group and provides products, solutions and services for the International Oil and Gas Industry. KROHNE Oil & Gas B.V. provides total system solutions for custody transfer metering of flow and level in addition to pipeline leak detections and monitoring systems. KROHNE (M) Sdn Bhd is the regional office located in Kuala Lumpur with full capacity in metering skids manufacturing, provide total system solutions and service support for South East Asian region. Besides complete systems solutions, KROHNE (M) Sdn Bhd also has wide range of custody transfer products such as gas and liquid ultrasonic flow meter, coriolis flow meter, and flow computers. Due to the increased international activity and rapid growth in the region, we have a vacancy, within our Kuala Lumpur office, for the following additional personnel.

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What can I earn as an Assistant Human Resources Manager