HR Assistant-FW Management

FUTURE FOOD SDN. BHD.; Iskandar Puteri; On-site; MYR 23,000 - 36,000; Full time

Job summary

FUTURE FOOD SDN. BHD. is seeking an HR Assistant to manage and maintain company employee hostels across multiple sites in Malaysia. You will oversee occupancy, welfare, maintenance, discipline, and daily administrative tasks, with a focus on foreign workers and regulatory compliance.

The role requires 1–2 years in HR administration or hostel facilities, strong communication, and proficiency with Excel and Word. Occasional travel between hostels and factory locations is expected.

Qualifications

• Minimum SPM / Diploma in HR Management, Business Admin, or related field.
• 1–2 years HR admin, hostel/facilities management, or related role.
• Good communication and interpersonal skills.
• Proficient in Microsoft Excel, Word, and basic administrative systems.
• Willing to travel between hostels and factory locations.
• Independent, organized, and able to handle urgent hostel matters.

Responsibilities

• Manage daily operations of company hostels and ensure safe accommodation for employees.
• Coordinate hostel check-in and check-out for new joiners, resignations, and transfers.
• Maintain records of hostel occupants, room allocations, bed assignments, and occupancy status.
• Ensure employees comply with hostel rules, regulations, and company policies.
• Conduct regular hostel inspections for cleanliness, safety, and proper facility use.
• Coordinate repairs with contractors, landlords, and internal departments.
• Prepare monthly hostel occupancy reports and accommodation cost summaries.
• Assist in managing accommodation for foreign workers in compliance with Malaysian laws.
• Handle hostel disputes and disciplinary issues per company policies.
• Travel between hostels and factory locations as required.

Skills

Communication skills

Interpersonal skills

Coordination

Problem-solving

Education

SPM / Diploma in HR Management or Business Admin

Tools

Excel

Word

Administrative systems

Job description

To manage and maintain the company's employee hostels, ensuring that accommodation is safe, clean, well-organized, and compliant with applicable laws and company policies. The HR Assistant will oversee hostel occupancy, employee welfare, maintenance, discipline, and daily administrative matters, particularly for foreign workers.

Key responsibilities

Manage the daily operations of company hostels and ensure proper accommodation arrangements for employees

Coordinate hostel check-in and check-out procedures for new joiners, resigned employees, and transferred employees

Maintain accurate records of hostel occupants, room allocations, bed assignments, and occupancy status

Ensure employees comply with hostel rules, regulations, and company policies

Conduct regular hostel inspections to ensure cleanliness, hygiene, safety, and proper use of facilities

Monitor the condition of hostel facilities, including electrical appliances, plumbing, water supply, furniture, and common areas

Coordinate repair and maintenance works with contractors, landlords, and the relevant internal departments

Handle hostel disputes, misconduct, and disciplinary issues in accordance with company policies

Prepare monthly hostel occupancy reports and accommodation cost summaries

Assist in managing accommodation arrangements for foreign workers in accordance with applicable Malaysian laws and regulations

About you

Minimum SPM / Diploma in Human Resource Management, Business Administration, or a related field

At least 1–2 years of working experience in HR administration, hostel management, facilities management, or a related role

Good communication and interpersonal skills

Able to communicate with employees from different nationalities and cultural backgrounds

Proficient in Microsoft Excel, Word, and basic administrative systems

Good organizational, coordination, and problem-solving skills

Responsible, proactive, disciplined, and detail-oriented

Willing to travel between company hostels and factory locations when required

Able to work independently and handle urgent hostel-related matters

Preferred Qualifications:

Basic knowledge of plumbing, electrical maintenance, and general repair works.

Experience in hostel maintenance, facilities management, or building maintenance will be an advantage.

Able to handle minor repairs independently and coordinate major maintenance works with external contractors.