HR Assistant

FUTURE FOOD SDN. BHD.; Johor Bahru; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Attractive remuneration package

AWS - Annual Wage Supplement

Performance Bonus

Attendance Allowance

Free Meal Provided

Free Parking

Supportive and collaborative working环境

Job summary

FUTURE FOOD SDN. BHD. is seeking an HR coordinator to manage foreign worker documentation, recruitment support, and hostel operations in Malaysia. You will liaise with immigration authorities, coordinate arrivals, medicals, onboarding, and hostel compliance.

The role requires 1–3 years in foreign worker administration, solid knowledge of Malaysian labour law, and strong Excel/Word skills. Travel to hostels and government offices is expected.

Qualifications

• Diploma or degree in HRM, Business Administration, or related field.
• 1-3 years of foreign worker administration, HR, or related work.
• Experience in foreign worker and hostel management is an advantage.
• Good knowledge of Malaysian labour law and Employment Act 1955.
• Familiar with Immigration and JTK requirements for foreign workers.
• Familiar with FOMEMA, MyEG, ePLKS and eQuota systems.
• Good communication skills in Bahasa Malaysia and English.
• Proficient in Microsoft Excel and Word, with basic data tracking skills.
• Strong organizational, coordination and follow-up skills.
• Willing to travel to hostels, government offices and other relevant locations when required.

Responsibilities

• Manage and monitor renewal of PLKS, visas, passports and other relevant documents.
• Liaise with Immigration Department, JTKSM, FOMEMA, MyEG and other relevant authorities.
• Maintain accurate records of foreign workers, including passport details and permit expiry dates.
• Track permit and document expiry dates to ensure timely renewal and compliance.
• Assist with recruitment of foreign workers through approved agencies.
• Coordinate new workers' arrival, medical check-up, orientation and onboarding.
• Assist with documentation and government-related requirements for foreign worker recruitment.
• Monitor hostel conditions and ensure compliance with regulations.
• Regularly check hostel cleanliness, facilities, utilities and living conditions.
• Liaise with hostel providers to resolve accommodation and maintenance issues.

Skills

Foreign worker admin

HR coordination

MS Excel

MS Word

Recruitment coordination

Education

Diploma/Degree in HRM or Business Admin

Tools

Microsoft Excel

Microsoft Word

Job description

This role involves managing foreign worker permits, documents, recruitment, onboarding, and hostel accommodation. You will liaise with immigration authorities, coordinate worker arrivals and medical check-ups, monitor hostel conditions, and prepare compliance reports.

Key responsibilities

Manage and monitor renewal of PLKS, visas, passports and other relevant documents

Liaise with Immigration Department, JTKSM, FOMEMA, MyEG and other relevant authorities

Maintain accurate records of foreign workers, including passport details, permit expiry dates and personal information

Track permit and document expiry dates to ensure timely renewal and compliance

Assist with recruitment of foreign workers through approved agencies

Coordinate new workers' arrival, medical check-up, orientation and onboarding

Assist with documentation and government-related requirements for foreign worker recruitment

Monitor foreign worker hostel conditions and ensure compliance with JTK and relevant regulations

Conduct regular checks on hostel cleanliness, facilities, utilities and general living conditions

Liaise with hostel providers/supervisors to resolve accommodation and maintenance issues

About you

Diploma/Degree in Human Resource Management, Business Administration or related field

1-3 years of experience in foreign worker administration, HR or related work

Experience in foreign worker and hostel management will be an advantage

Good knowledge of Malaysian labour law and Employment Act 1955

Familiar with Immigration and JTK requirements for foreign workers

Familiar with FOMEMA, MyEG, ePLKS and eQuota systems

Good communication skills in Bahasa Malaysia and English

Proficient in Microsoft Excel and Word, with basic data tracking skills

Strong organizational, coordination and follow-up skills

Willing to travel to hostels, government offices and other relevant locations when required

• Attractive remuneration package
• Annual Wage Supplement (AWS)
• Performance Bonus
• Attendance Allowance
• Free Meal Provided
• Free Parking
• Supportive and collaborative working environment