HR & ADMIN EXECUTIVE (Mandarin Speaking)

KCK RESTAURANTS HOLDING SDN BHD; Klang City, Port Klang; On-site; MYR 42,000 - 72,000; Full time

Job summary

KCK RESTAURANTS HOLDING SDN BHD seeks an HR & Admin professional to assist with vacancy postings, drafting memos and job descriptions, and payroll processing. The role includes maintaining staff records, preparing management reports, and issuing employment letters.

You will manage an employee database and support hostel facility management, ensuring safety and compliance. Proficiency in English and Mandarin is required to communicate with Mandarin-speaking clients.

Qualifications

• Diploma/Degree in HR is desirable.
• Good planning and critical thinking with sound judgment.
• Minimum 3 years' experience in HR/administration; SQL payroll is advantageous.
• Proficient in English and Mandarin; ability to communicate with Mandarin-speaking clients.

Responsibilities

• Assist in posting/advertising vacancies on portals.
• Draft memos, letters and job descriptions.
• Assist in payroll processing and staff records maintenance.
• Maintain staff personal files and governance documents.
• Prepare management reports and employment letters.
• Manage employee database and update records.
• Perform HR and admin duties as needed.
• Monitor hostel facilities, cleanliness, safety and maintenance.
• Ensure hostel rules are followed and address violations promptly.

Skills

Planning

Critical thinking

Communication

Cash handling

Independent worker

Time management

Mandarin proficiency

Education

Diploma/Degree in HR

Tools

SQL payroll

Payroll software

Computer literacy

Job description

Assist in posting/advertising of vacancies in various portal.

Ability in drafting memos, letters and job descriptions.

Assist in preparing staff payroll processing.

Maintain and manage staff personal files.

Prepare Management Report

Assist in issuing Letter of Employment, Confirmation Letter and others related letters.

Manage employee database and ensure employee records are updated.

Perform other related duties related to HR and administrative duties.

Conducts an ongoing study of all Human Resources daily policies, programs, and practices to inform management of new developments.

Establishes and leads the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.

Conduct regular inspections of hostel facilities, rooms, and common areas.

Ensure cleanliness, safety, and proper maintenance of the hostel.

Monitor employees’ compliance with hostel rules and regulations.

Report any damages, maintenance issues, or violations to the relevant department.

Follow up on corrective actions and ensure issues are resolved promptly.

Job Requirements:

Candidate with Diploma/Degree in Human Resource discipline is desirable.

Good in planning, critical thinking and have good common sense.

At least 3 years' experience in related field and SQL payroll will be advantages.

Good communication skills both written and oral in English and Mandarin.We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Have the aptitude in cash handling.

Mobile and have own transport as light travelling is required.

Computer literate and able to work independently with minimum supervision, details-oriented, has strong sense of urgency to complete all tasks given.