HR Assistant (Foreign Workers Management)

Fairmont Industries Sdn Bhd; George Town; On-site; MYR 33,000 - 58,000; Full time

Job summary

Fairmont Industries Sdn Bhd is seeking an HR Assistant to take full ownership of managing our foreign workforce, covering both in-house and contract workers. You will support HR and Operations, handling recruitment, onboarding, payroll, and compliance.

The role requires hands-on experience with foreign workers, strong communication, and the ability to work in a manufacturing environment. Own transport and willingness to travel are preferred.

Qualifications

• Experience in managing or handling foreign workers.
• Comfortable working in a manufacturing environment.
• Strong interpersonal and communication skills with HR and operations teams.
• Willing to travel and possess own transport.
• Valid driving license and ability to drive a van is an added advantage.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Lead end-to-end recruitment of foreign workers, from sourcing to repatriation.
• Coordinate with recruitment agents to ensure timely, compliant sourcing.
• Maintain validity of permits, passports and immigration docs, renewals ahead of expiry.
• Maintain attendance and manpower records for all foreign workers.
• Process monthly payroll for in-house foreign workers, including attendance, overtime, allowances and deductions.
• Ensure compliance with labour and immigration requirements.
• Arrange accommodation, transport and meals for foreign workers.
• Act as first contact for foreign worker welfare and medical cases.
• Conduct hostel audits to meet cleanliness, hygiene and safety standards.
• Plan transportation for work, medical appointments and official matters.
• Address grievances and provide counselling.
• Adhere to company foreign worker policies and SOPs.
• Undertake other ad hoc duties as required.

Job description

Responsibilities

We are seeking a dedicated and resourceful HR Assistant to take full ownership of the management of our foreign workforce, covering both in-house and contract workers. Supporting the Human Resources and Operations functions of Fairmont Industries, the successful candidate will be responsible for the following:

• Manage the end-to-end recruitment of foreign workers for both in-house and outsourced requirements, from sourcing and onboarding through to repatriation.
• Liaise and coordinate closely with appointed recruitment agents to ensure the timely and compliant sourcing of foreign workers.
• Monitor and maintain the validity of foreign workers' permits, passports and related immigration documentation, ensuring all renewals are completed well ahead of expiry.
• Maintain accurate attendance and manpower records for all foreign workers, both contract and in-house.
• Process the monthly payroll for in-house foreign workers, including attendance and overtime computation, allowances, deductions and statutory contributions, ensuring accurate and timely payment.
• Work closely with the Human Resources department on the documentation, administration and statutory compliance of the foreign workforce.
• Arrange accommodation, transportation and meal provisions for foreign workers.
• Act as the first point of contact for all foreign worker matters, including medical cases and general welfare issues.
• Conduct regular hostel audits to ensure facilities consistently meet cleanliness, hygiene and safety standards.
• Plan and coordinate transportation arrangements for work assignments, medical appointments and other official matters.
• Address grievances and provide counselling support to foreign workers where required.
• Ensure full adherence to the Company's foreign worker policies, standard operating procedures and applicable labour and immigration requirements.
• Undertake any other ad hoc duties assigned by the reporting manager.

Requirements

Positive and energetic disposition, with strong interpersonal skills and the ability to communicate effectively with foreign workers, the Human Resources team and operations personnel.

Prior experience in managing or handling foreign workers.

Comfortable working in a manufacturing environment, with a hands-on, on-the-ground approach.

Must possess own transport and be willing to travel as required.

A valid driving licence and the willingness to drive a van to transport workers will be an added advantage.

Able to work independently and under pressure, with a high level of integrity and confidentiality.

Willing to be on call to attend to urgent matters involving foreign workers.

Fairmont Industries Sdn Bhd is part of Sport Group, the world’s largest business dedicated to sports surfaces, headquartered in Germany. Functioning as part of the Asia Pacific network, Fairmont Industries is an ISO:9001 certified manufacturer, producing and marketing a wide range of safety surfacing and sports flooring building materials. We commenced business since 1998 and have been supplying to domestic and international markets across Europe, North America, Australia and Asia. With a track record of more than 20 years of experience, we are looking to expand our business in new countries as well as increase our presence in existing overseas markets.

Fairmont Industries Sdn Bhd is part of Sport Group, the world’s largest business dedicated to sports surfaces, headquartered in Germany. Functioning as part of the Asia Pacific network, Fairmont Industries is an ISO:9001 certified manufacturer, producing and marketing a wide range of safety surfacing and sports flooring building materials. We commenced business since 1998 and have been supplying to domestic and international markets across Europe, North America, Australia and Asia. With a track record of more than 20 years of experience, we are looking to expand our business in new countries as well as increase our presence in existing overseas markets.