HR Assistant at vburg

vburg; Johor Bahru; On-site; MYR 25,000 - 33,000; Full time

Benefits offered by this job

Opportunities for promotion

Professional development

Job summary

vburg in Johor Bahru seeks an HR Assistant to manage foreign worker documentation and hostel operations on site. The role supports recruitment, onboarding, and regulatory compliance for migrant staff.

You will handle permit renewals, liaise with government authorities, maintain accurate records, and monitor hostel conditions to ensure safety and compliance.

Qualifications

• Good communication in Bahasa Malaysia and English.
• Proficient in MS Excel and Word with data tracking basics.
• Strong organizational, coordination and follow-up skills.
• Willing to travel to hostels, government offices and related locations.

Responsibilities

• Foreign Worker Permit & Document Management: monitor renewals of PLKS, visas, passports and related documents.
• Liaise with Immigration Department, JTKSM, FOMEMA, MyEG and other authorities.
• Maintain records of foreign workers incl. passport details and permit expiry.
• Track permit/document expiry to ensure timely renewals and compliance.
• Recruitment & Onboarding: assist with foreign worker recruitment via agencies.
• Coordinate arrivals, medicals, orientation and onboarding for new workers.
• Assist with documentation and government requirements for foreign worker recruitment.
• Hostel & Accommodation Management: monitor hostel conditions and compliance with regulations.
• Regular checks of hostel facilities, utilities and living conditions.
• Liaise with hostel providers to resolve issues; manage discipline and housekeeping.

Skills

Communication

English & BM

Excel

Word

Organization

Travel readiness

Education

Diploma/Degree in HRM or Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

Apply for HR Assistant at vburg in Johor Bahru, M01, MY. This Full time on site position offers great opportunities for career growth.

Key Responsibilities

• Foreign Worker Permit \& Document Management Manage and monitor renewal of PLKS, visas, passports and other relevant documents.
• Liaise with Immigration Department, JTKSM, FOMEMA, MyEG and other relevant authorities.
• Maintain accurate records of foreign workers, including passport details, permit expiry dates and personal information.
• Track permit and document expiry dates to ensure timely renewal and compliance.
• Recruitment \& Onboarding Assist with recruitment of foreign workers through approved agencies.
• Coordinate new workers' arrival, medical check-up, orientation and onboarding.
• Assist with documentation and government-related requirements for foreign worker recruitment.
• Hostel \& Accommodation Management Monitor foreign worker hostel conditions and ensure compliance with JTK and relevant regulations.
• Conduct regular checks on hostel cleanliness, facilities, utilities and general living conditions.
• Liaise with hostel providers/supervisors to resolve accommodation and maintenance issues.
• Handle and follow up on workers' hostel-related concerns and ensure proper discipline and housekeeping.
• Male candidate preferred due to the nature of the role, which involves regular hostel visits, inspections and management of male foreign workers.
• Reporting \& Monitoring Prepare reports on permit status, expiry tracking, medical check-ups and foreign worker headcount.
• Maintain proper records and filing.
• Highlight potential compliance or accommodation issues to management.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration or related field.
• 1–3 years of experience in foreign worker administration, HR or related work.
• Experience in foreign worker and hostel management will be an advantage.
• Male candidate preferred due to the operational nature of hostel management.
• Good knowledge of Malaysian labour law and Employment Act 1955.
• Familiar with Immigration and JTK requirements for foreign workers.
• Familiar with FOMEMA, MyEG, ePLKS and eQuota systems.
• Good communication skills in Bahasa Malaysia and English.
• Proficient in Microsoft Excel and Word, with basic data tracking skills.
• Strong organizational, coordination and follow-up skills.
• Willing to travel to hostels, government offices and other relevant locations when required.

Job Types

Full-time, Permanent

Pay

RM2,200.00 - RM3,000.00 per month

Benefits

• Opportunities for promotion
• Professional development

Experience Required

Experience: renewal permit: 1 year (Required) handling foreign workers: 1 year (Required)

Work Location

In person