Human Resources Assistant

ASIA GREEN WOOD SDN. BHD.; Bukit Selambau; On-site; MYR 28,000 - 39,000; Full time

Job summary

ASIA GREEN WOOD SDN. BHD. in Malaysia is seeking a detail-oriented HR Assistant to support HR and administrative operations, focusing on foreign employee work permit applications and renewals.

You will handle daily HR tasks, monitor expiry dates, prepare documents, liaise with government agencies, and maintain confidential records. The role requires good communication, strong organization, and proficiency with Microsoft Office.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Previous experience in HR or administration is preferred.
• Experience handling foreign employee work permit renewal will be an advantage.
• Good knowledge of HR procedures and documentation.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to meet deadlines.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Able to work independently and as part of a team.
• Responsible, organized, and willing to learn.

Responsibilities

• Assist with daily HR and administrative activities.
• Manage and monitor foreign employees' work permit expiry dates.
• Handle work permit renewal applications, ensuring applications are submitted before expiry dates.
• Prepare, check, and organize all required documents for work permit applications and renewals.
• Follow up with relevant government authorities and agencies regarding work permit and employment-related matters.
• Monitor the progress of work permit applications and provide timely updates to management and employees.
• Maintain accurate and up-to-date records of employees' work permit and employment status.
• Ensure all work permit procedures and documentation comply with applicable Malaysian requirements.
• Assist with employee onboarding and ensure all required employment documents are completed.
• Maintain confidentiality when handling employee and company information.
• Provide general HR and administrative support as assigned by management.

Skills

Communication skills

Interpersonal skills

Organization

Time management

Detail-oriented

Microsoft Excel

Education

Diploma or Degree in HR/Business Administration

Tools

Microsoft Office

Microsoft Excel

Job description

We are looking for a detail-oriented and responsible Human Resources Assistant to support our HR and administrative operations. The successful candidate will be primarily responsible for managing and coordinating foreign employee work permit applications and renewals.

Key Responsibilities

Assist with daily HR and administrative activities.

Manage and monitor foreign employees' work permit expiry dates.

Handle work permit renewal applications, ensuring applications are submitted before the required expiry dates.

Prepare, check, and organize all required documents for work permit applications and renewals.

Follow up with relevant government authorities and agencies regarding work permit and employment-related matters.

Monitor the progress of work permit applications and provide timely updates to management and employees.

Maintain accurate and up-to-date records of employees' work permit and employment status.

Ensure all work permit procedures and documentation comply with applicable Malaysian requirements.

Assist with employee onboarding and ensure all required employment documents are completed.

Maintain confidentiality when handling employee and company information.

Provide general HR and administrative support as assigned by management.

Job Requirements

Diploma or Degree in Human Resources, Business Administration, or a related field.

Previous experience in HR or administration is preferred.

Experience handling foreign employee work permit renewal will be an advantage.

Good knowledge of HR procedures and documentation.

Good communication and interpersonal skills.

Strong organizational and time-management skills.

Detail-oriented and able to meet deadlines.

Proficient in Microsoft Office, especially Microsoft Excel.

Able to work independently and as part of a team.

Responsible, organized, and willing to learn.