HR Assistant

Private Advertiser; Kulai; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser is seeking an HR Administrative Assistant to support the HRA Department with daily HR tasks and foreign worker administration. You will handle documentation, liaise with government authorities, and maintain accurate records to ensure compliance with policies and procedures.

Requirements include a Diploma in HR or related field, at least 1 year of HR/admin experience (fresh graduates with internship are welcome), and a valid driving license.

Qualifications

• Diploma in HR, Business Admin or related field.
• Minimum 1 year HR or admin experience or internship.
• Valid driving license.
• Proficiency in Microsoft Office.
• Fluent in Bahasa Malaysia and English, written and spoken.

Responsibilities

• Assist in administration and management of foreign workers and related documents.
• Liaise with government authorities, agencies and service providers on foreign worker matters.
• Maintain and update foreign worker records and documentation.
• Provide administrative support for foreign workers and training logistics.
• Support direct Labour hiring and liaise with outsourcing agencies for recruitment.

Skills

Communication

Bahasa Malaysia

English

Education

Diploma in HR / BA

Tools

Microsoft Office

Job description

To support the HRA Department in carrying out daily HR administrative and operational activities efficiently, accurately, and in accordance with Company policies and procedures.

Key responsibilities

Assist in the administration and management of foreign workers, including documentation, government-related matters, medical check-ups, banking, and other related arrangements

Liaise with government authorities, agencies, and service providers on foreign worker-related matters

Maintain and update foreign worker records and documentation

Provide administrative and logistical support for foreign workers when required

Support Direct Labour Hiring process and liaise with outsourcing agencies for contract worker recruitment

Prepare employment letters for direct labour hires

Maintain recruitment and employee records

Maintain and update training records and distribute training certificates

Arrange meals and logistical requirements for in-house training

Prepare employment-related letters for employees and provide general administrative support to the HR Department

About you

Diploma or equivalent qualification in Human Resources, Business Administration, or related field

Minimum 1 year of relevant HR or administrative experience, or fresh graduates with relevant internship experience

Possess a valid driving license

Basic proficiency in Microsoft Office

Good command of Bahasa Malaysia and English, both written and spoken

Accuracy in HR records and documentation

Good coordination and communication with employees and external parties

Ability to maintain confidentiality of employee information