Human Resources Coordinator

NOV; Kulai; On-site; MYR 67,000 - 100,000; Full time

Job summary

NOV is seeking an HR Specialist in Malaysia to manage foreign worker documentation, permits and related government requirements, coordinating with Immigration and external agencies to ensure compliance and timely renewals.

You will handle visa applications, renewals, welfare, accident reporting, and repatriation logistics while maintaining accurate records and supporting HR managers on disciplinary matters.

Qualifications

• Diploma or bachelor’s degree in business administration or related field.
• 3 to 5 years of relevant working experience.
• Computer literate with proficiency in Microsoft Office applications.
• Good communication and interpersonal skills.

Responsibilities

• Manage visa and work permit applications, renewals, and follow-ups with Immigration.
• Coordinate medical appointments (FOMEMA).
• Apply for foreign worker compensation insurance and assist with claims.
• Prepare resignation and exit documents; submit to Immigration and notify JTK of resignations.
• Report foreign worker accidents to JTK within 10 days and assist with insurance claims.
• Prepare contract extension appraisals and renewal documents; discuss renewal decisions with HR Manager.
• Scan and rename passport documents for renewal applications.
• Coordinate worker repatriation and arrange flights from Johor Bahru to KLIA.
• Maintain accurate foreign worker records in hard copy and digital formats.
• Liaise with agents, FWCMS, Immigration, JTK, and KDN on applications and clearances.
• Assist with investigations involving foreign workers as required.

Skills

Communication skills

Interpersonal skills

Education

Diploma/Bachelor’s in Business Administration

Tools

Microsoft Office

Job description

Job Description

To manage foreign worker documentation, permits, renewals, welfare, and related government requirements, ensuring compliance with applicable procedures and timely coordination with internal teams and external agencies.

To manage foreign worker documentation, permits, renewals, welfare, and related government requirements, ensuring compliance with applicable procedures and timely coordination with internal teams and external agencies.

Responsibilities

• Manage visa and work permit applications, renewals, and follow-ups with Immigration. Ensure workers’ permits and visas remain valid and begin renewal processes at least four months before permit expiry.
• Purchase FOMEMA medical examination forms and coordinate medical appointments.
• Apply for foreign worker compensation insurance and assist with claims.
• Prepare resignation and exit documents, including Check Out Memos (COM) and Security Bond documents. Submit required documents to Immigration and notify JTK of resignations.
• Report foreign worker accidents to JTK within 10 days and assist with related insurance claims.
• Prepare contract extension appraisals and renewal documents. Discuss renewal decisions with the HR Manager and submit the required applications.
• Scan and rename passport documents for renewal applications.
• Apply for Special Passes at Immigration when required.
• Coordinate worker repatriation, advise supervisors on workers’ final working days, arrange flights, and organise transport from Johor Bahru to KLIA.
• Prepare and manage documentation for foreign worker recruitment and other government requirements.
• Liaise with agents, FWCMS, Immigration, JTK, and KDN on applications, worker arrivals, and clearances.
• Maintain accurate foreign worker records and databases in hard copy and digital formats, keeping electronic files organized in the designated shared drive.
• Manage workers’ dormitories and conduct regular audits.
• Support the HR Manager with inquiries about foreign worker discipline, grievances, and workplace counselling.
• Assist with investigations involving foreign workers as required.

Qualifications

• Diploma/bachelor’s degree in business administration or a related field.
• Minimum 3 to 5 years of relevant working experience.
• Computer literate with proficiency in Microsoft Office applications.
• Good communication and interpersonal skills.