HR Administrator | Johor

Airswift; Johor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Airswift in Johor is seeking an HR Administrator to provide day-to-day HR support, including recruitment logistics, onboarding, data management, and documentation. The role covers the full employee lifecycle and requires strong organizational and communication skills in BM and English.

You will maintain records, coordinate onboarding/offboarding, support leave and benefits claims, and assist with HR reporting while liaising with vendors and local agencies.

Qualifications

• Diploma or degree in HR, business admin, or related field.
• 1–3 years of HR admin or operations experience.
• Familiarity with local labour laws and HR best practices.
• Proficient in MS Office; HRIS familiarity a plus.
• Strong organizational skills and discretion with confidential info.

Responsibilities

• Provide administrative support across HR functions including recruitment, onboarding, benefits administration, and employee engagement.
• Maintain and update employee records, HR databases, and personnel files with accuracy and confidentiality.
• Coordinate onboarding and offboarding processes and induction materials.
• Support leave administration and benefits claims coordination.
• Assist with HR reporting, data tracking, and compliance documentation.
• Organize employee welfare initiatives and engagement programs.
• Liaise with vendors, government agencies, and internal departments on HR matters.
• Ensure compliance with local labour regulations and company policies.
• Support HR projects and continuous improvement initiatives as assigned.
• Oversee general office administration, including maintenance, supplies, and vendor management.
• Manage office inventory, stationery, pantry supplies, and workspace cleanliness.
• Coordinate facility-related matters with building management and service providers.
• Assist in travel coordination and admin tasks for management and visitors.
• Serve as first point of contact for office-related inquiries.

Skills

MS Office

HRIS

Attention to detail

Teamwork

Communication

Education

Diploma or Degree in HR/BA

Tools

HRIS

Job description

Title: HR Administrator

Type: Permanent

Location: Johor

Discovering the role

The HR Administrator provides day-to-day administrative and operational support to the HR team, ensuring smooth delivery of HR services and compliance with company policies. This role supports the full employee lifecycle, including recruitment logistics, onboarding, employee data management, and HR documentation.

Key Responsibilities:

• Provide administrative support across all HR functions including recruitment, onboarding, benefits administration, and employee engagement activities.
• Maintain and update employee records, HR databases, and personnel files to ensure accuracy and confidentiality.
• Coordinate onboarding and offboarding processes, including preparation of induction materials, and exit formalities.
• Support leave administration, and benefits claim coordination.
• Assist with HR reporting, data tracking, and compliance documentation.
• Organize employee welfare initiatives, and engagement programs.
• Liaise with vendors, government agencies, and internal departments for HR-related matters.
• Ensure compliance with local labor regulations and company policies.
• Support HR projects and continuous improvement initiatives as assigned.
• Oversee general office administration, including maintenance, supplies, and vendor management.
• Manage office inventory, stationery, pantry supplies, and ensure a clean and organized workspace.
• Liaise with building management and service providers for facility-related matters.
• Support meeting and event logistics such as room booking, catering, and office celebrations.
• Ensure smooth operation of office equipment and coordinate repairs or replacements when required.
• Assist in travel coordination and administrative tasks for management and visitors.
• Act as the first point of contact for office-related inquiries and administrative support needs.

Key Requirements:

• Diploma or Degree in Human Resources, Business Administration, or related discipline.
• 1-3 years of experience in HR administration or HR operations.
• Familiarity with local employment laws and HR best practices.
• Strong organizational skills with high attention to detail and accuracy.
• Proficient in MS Office applications; experience with HRIS is an advantage.
• Good interpersonal and communication skills with a team-oriented mindset.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in BM & English