hr administrator

Randstad Staffing; Kuala Lumpur; On-site; MYR 39,060 - 61,380; Full time

Benefits offered by this job

Salary growth & career development

Employee Share Purchase Plan

Work-life balance & flexible culture

Job summary

Randstad Staffing in Malaysia is seeking a detail-oriented HR Administrator to join the HR Shared Services team. You will partner with HR Business Partners and Operational Directors to deliver outstanding, customer-focused HR services that drive organizational performance.

You will manage end-to-end HR administration, maintain employee master data, handle visa/work passes, and support employee inquiries, while upholding confidentiality and compliance with Malaysian laws.

Qualifications

• 2–3 years of experience in HR Operations or HR Shared Services.
• Proficiency in MS Excel (VLOOKUP/Pivot Tables) and familiarity with HRIS platforms.
• Strong knowledge of Malaysian employment laws and statutory regulations.

Responsibilities

• Coordinate end-to-end HR administration including onboarding, probation, job movements and offboarding.
• Maintain accurate employee master data in HRIS and manage HR documentation (contracts, letters, personal files).
• Act as first point of contact for employee inquiries via the generic mailbox.
• Ensure adherence to the Employment Act and statutory regulations including visa/work pass applications and monthly submissions (EPF, SOCSO).

Skills

HR Operations or HR Shared Services

MS Excel

Excellent communication

Confidentiality

Education

Associate Degree/Diploma

Tools

HRIS platforms

Job description

About the Role

We are looking for a detail-oriented HR Administrator to join our HR Shared Services team. In this role, you will partner with HR Business Partners and Operational Directors to deliver outstanding, customer-focused HR services that drive organizational performance.

Key Responsibilities

• Employee Lifecycle: Coordinate end-to-end HR administration, including onboarding, probation, job movements, and offboarding.
• Data Management: Maintain accurate employee master data in our HRIS and manage HR documentation (contracts, letters, personal files).
• Support: Act as the first point of contact for employee inquiries via our generic mailbox.
• Compliance: Ensure adherence to the Employment Act and statutory regulations, including visa/work pass applications and monthly statutory submissions (EPF, SOCSO, etc.).

What You Bring

• 2–3 years of experience in HR Operations or HR Shared Services.
• Proficiency in MS Excel (VLOOKUP/Pivot Tables) and familiarity with HRIS platforms.
• Strong knowledge of Malaysian employment laws and statutory regulations.
• Highly organized, comfortable with repetitive tasks, and capable of maintaining confidentiality.
• Excellent communication skills.

experience: 2 years

skills: HR Operations or HR Shared Services environment

qualifications: Proficiency in MS Excel (VLOOKUP and Pivot Tables highly preferred). Experience with an HRIS tool or platform is a strong advantage.

education: Associate Degree/Diploma

Why Join Randstad?

• Impact: Work in an equitable, inclusive culture where you can contribute to meaningful connections and futures.
• Growth: Join a fast‑paced environment with opportunities for mentorship, skill‑building, and career guidance.
• Rewards: Benefit from a competitive salary, performance‑based pay, and our employee Share Purchase Plan.
• Flexibility: Enjoy a culture that promotes work‑life balance and intentional flexibility.