Regional Human Resource & Administration Executive

Azeus Systems Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Festival leave

Parking reimbursement

Group insurance (inpatient &outpatient

Job summary

Azeus Systems Limited in Kuala Lumpur is seeking a Regional HR & Admin Executive to manage full HR and admin operations across the region. This role covers onboarding, contracts and visas, payroll coordination, training, and employee relations, while ensuring office facilities and budget control.

You will oversee HR records, vendor coordination, and compliance with policies, with a focus on accuracy and timeliness. Immediate availability is desirable.

Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3-7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good command of English, both written and verbal.

Responsibilities

• Manage onboarding, offboarding, and HR record maintenance.
• Prepare and administer employment contracts, consultancy agreements, visa applications, and other HR correspondence.
• Coordinate payroll processing with Finance and staff claims.
• Plan and run training programs; maintain training records; conduct TNA.
• Handle employee relations, performance, attendance monitoring and reporting.
• Oversee office facilities, security, and admin matters to ensure smooth operations.

Skills

HR operations

Payroll

Employee lifecycle

Administration

Education

Diploma/Bachelor's in HR

Tools

MS Office

HR systems

Job description

Responsibilities

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations, including but not limited to:

• Conduct and handleonboarding, offboarding, and HR record maintenance.
• Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence.
• Update and maintain employee records, information, and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.
• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked.

Payroll

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline.
• Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc.

Other HR & Admin Matters

• Ensure HR & Admin policies and Standard Operating Procedures are being followed.
• Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints.
• Ensure security, safety, and cleanliness of office space at all times.
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors.

Working Hours

• 8:00 a.m. - 5:00 p.m.
• 9:00 a.m. - 6:00 p.m.
• 10:00 a.m. - 7:00 p.m.

Work Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• 3-7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English, both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Able to work independently while knowing when to seek guidance or elevate matters.
• Immediate availability or a short notice period will be an advantage.

Benefits

• Festival leave entitlement
• Parking reimbursement
• Group insurance coverage (inpatient & outpatient)

Office Location

Vertical Business Suite, Bangsar South, Kuala Lumpur, Malaysia