HR Operations Pro - Admin & Data Master

Randstad Staffing; Kuala Lumpur; On-site; MYR 39,060 - 61,380; Full time

Benefits offered by this job

Salary growth & career development

Employee Share Purchase Plan

Work-life balance & flexible culture

Job summary

Randstad Staffing in Malaysia is seeking a detail-oriented HR Administrator to join the HR Shared Services team. You will partner with HR Business Partners and Operational Directors to deliver outstanding, customer-focused HR services that drive organizational performance.

You will manage end-to-end HR administration, maintain employee master data, handle visa/work passes, and support employee inquiries, while upholding confidentiality and compliance with Malaysian laws.

Qualifications

• 2–3 years of experience in HR Operations or HR Shared Services.
• Proficiency in MS Excel (VLOOKUP/Pivot Tables) and familiarity with HRIS platforms.
• Strong knowledge of Malaysian employment laws and statutory regulations.

Responsibilities

• Coordinate end-to-end HR administration including onboarding, probation, job movements and offboarding.
• Maintain accurate employee master data in HRIS and manage HR documentation (contracts, letters, personal files).
• Act as first point of contact for employee inquiries via the generic mailbox.
• Ensure adherence to the Employment Act and statutory regulations including visa/work pass applications and monthly submissions (EPF, SOCSO).

Skills

HR Operations or HR Shared Services

MS Excel

Excellent communication

Confidentiality

Education

Associate Degree/Diploma

Tools

HRIS platforms

Job description

Randstad Staffing in Malaysia is seeking a detail-oriented HR Administrator to join the HR Shared Services team. You will partner with HR Business Partners and Operational Directors to deliver outstanding, customer-focused HR services that drive organizational performance.

You will manage end-to-end HR administration, maintain employee master data, handle visa/work passes, and support employee inquiries, while upholding confidentiality and compliance with Malaysian laws.